On-site Clerical

Job Description

Job Description

Position Overview:
The On-Site Clerical role supports the daily operations of the property management team by serving as a primary point of contact for tenants and vendors, managing work orders, and assisting with administrative tasks. This position is essential in ensuring efficient communication, smooth scheduling, and a well-organized on-site office environment. The ideal candidate will be detail-oriented, highly organized, and comfortable working with both tenants and internal staff. This is a part-time position.

Key Responsibilities (include but are not limited to):

• Respond to tenant inquiries and complaints, working to resolve issues or escalating as needed
• Manage, assign, and follow up on work orders to ensure timely and accurate completion
• Coordinate scheduling with tenants, vendors, and contractors for maintenance and service visits
• Resolve conflicts related to work orders and maintenance tasks
• Receive, track, and organize deliveries and materials
• Assist the property manager with ordering supplies, materials, and contractor coordination
• Maintain accurate records and documentation for vendor visits, deliveries, work orders, and tenant communications
• Provide clerical support such as filing, data entry, printing, and updating tenant and property logs

Qualifications & Skills:

• WILLING TO WORK WEEKENDS
• Strong organizational and time management skills with the ability to handle multiple tasks
• Excellent customer service and communication skills, both verbal and written
• Comfortable interacting with tenants, vendors, contractors, and internal staff
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with Yardi or other property management software a plus but not required
• Detail-oriented with strong record-keeping and problem-solving abilities

Benefits:

• 401(k)
• Life insurance
• Paid time off

Ability to Commute:

• Edison, NJ 08817 (Required)

Work Location: In person

We are a property management company with approximately 95+ apartment communities throughout New Jersey.

Company Description

We are a property management company with approximately 95+ apartment communities throughout New Jersey.