SBA Senior Loan Packaging & Closing Specialist

Role Description

This position is responsible for the loan processing (packaging and closing) of all SBA and USDA loans. This role will work closely with the SBA Lending Team, attorneys, third-party vendors, and other internal departments to process, close, and manage the SBA relationships with the highest degree of SBA loan program compliance. The incumbent will provide administrative support relative to SBA loan origination and closing process and spearhead communication with clients, borrowers, brokers, government entities, and other third parties exercising discretion and judgment.

Key Responsibilities / Essential Functions

• Manage the Commercial Loan Pipeline (CLP) record after the initial entry by the Relationship Manager, and monitor and update status through each phase of process.
• Assist in the collection and review of required application and financial documents to establish the SBA Borrower Checklist.
• Responsible for maintaining the SBA Client File in accordance with the Bank's file folder structure and ensuring documentation is saved to the appropriate subfolders using the Bank's established naming conventions.
• Draft, review, and manage the SBA Borrower Checklist, SBA Forms including Forms 1919 and 159, Loan Authorizations, ETRAN Terms and Conditions, and Loan Commitment Letters.
• Ensure loans are closed in compliance with the Bank's and SBA's policies and procedures.
• Upon approval, review approved SBA and/or USDA credit application package to determine appropriate due diligence and documentation necessary to ensure proper collateral position and compliance with the Authorization, ETRAN Terms and Conditions, and applicable SOP(s).
• Ensure timely processing of loan package to include, but not limited to, ordering a variety of reports such as site inspections, real estate appraisals, environmental reports, business valuations, flood determinations, OFAC, System for Award Management Searches (SAM); obtaining and reviewing CIP, Beneficial Ownership Certification, required insurance documentation, Secretary of State entity verification, organizational documents, trust agreements, and HMDA reporting requirements.
• Ensure timely packaging, ETRAN data entry, and submission of loan applications to SBA for approval via PLP (delegated) or GP (non-delegated) processing.
• Update CLP as items are completed, utilizing SBA Borrower Checklist; provide frequent status updates to Borrower and SBA Relationship Manager.
• Engage HomeTrust Bank approved counsel for loan documents. Coordinate ordering of UCC searches and title work. Prior to closing review all UCC searches, title work, and final draft loan documents for accuracy and adherence to Bank's loan approval and SBA Terms and Conditions.
• Prepare necessary internal documents, as needed, prior to closing.
• Upon review of executed loan documents, approve and disburse funds per the final approved Settlement/Closing Statement, including verification of wiring instructions and initiate wires for disbursements.
• Ensure good faith deposit(s) are reconciled correctly at closing.
• Prior to funding, perform a post-closing review of original executed loan documents for accuracy and completeness.
• Ensure CLP is up to date for on-boarding and notify SBA Loan Servicing Team loan is ready for on-boarding.
• Participate in and contribute to bi-weekly departmental meetings and weekly pipeline meetings.
• Ensure Broker/Referral Agreement and invoice are on file prior to closing. Ensure necessary SAM searches on Broker firm and Individual Agent and SBA Form 159 are completed prior to closing.
• Provide superior customer service with the end goal to serve the client's needs.
• Manage all other facets of the loan transaction from origination to boarding.
• Maintain confidentiality and security of sensitive information.
• Adhere to all corporate policies and procedures, Federal and State regulations, and laws.
• Complete all mandatory compliance training.
• Follow regulatory requirement including those pertaining to the Bank Secrecy Act (BSA), Anti-Money Laundering (AML), Customer Identification Program (CIP), and OFAC to assist in the identification, detection and deterrent of money laundering and other unlawful activities, as well as regulations pertaining to lending and consumer compliance to include fair lending laws.
• Perform other duties and special projects as assigned.

Qualifications

• High school diploma or equivalent required.
• 5+ years of loan processing experience, with 2+ years of experience in SBA packaging/closing.
• Experience in reviewing title work/title insurance.
• Experience in reviewing property, liability, and flood insurance policies.
• Experience with SBA programs, E-Tran, processing requirements, and the Standard Operating Procedure as it pertains to job functions.
• Experience managing client relationships and processes.
• Communicatively strong in conversational interactions and conflict resolution.
• Proficient with SharePoint and ShareFile.
• Above average communications skills with emphasis on listening and problem-solving skills.
• Demonstrated ability to handle multiple tasks simultaneously and exceptional organization skills.
• Ability to understand and use bank policies and procedures to ensure operational efficiency and regulatory compliance in conjunction with the SBA’s Standard Operating Procedures and USDA’s Policies and Procedures.
• Ability to prioritize duties and work independently.
• Self-motivated with excellent attention to detail.
• Ability to meet designated deadlines while remaining flexible to changing assignments.
• Must be able to work in a team environment and contribute to building a positive team atmosphere.
• Proficient in Microsoft Office products.

Preferred

• Bachelor’s degree in Finance, Business Administration, or Operations Management.

Work Environment, Physical Requirements

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. HomeTrust Bank promotes an equal employment opportunity workplace which includes reasonable accommodation of qualified applicants and employees.

• This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, and fax machines.
• Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.
• Physical activity requiring reaching, sifting, lifting to 25 lbs., finger dexterity, grasping, feeling, repetitive motions, talking and hearing are required.
• The employee will frequently communicate and must be able to exchange accurate information with others.
• The employee may need to move around their office to attend meetings and to access files, machinery, or other job-related tools.