Marketing Administrator

Job Title: Marketing Administrator

Location: APSI Corporate Office located 8885 Research Drive, Irvine, CA 92618

Pay Range: $50,000 - 65,000/year plus benefits

Department: Marketing

Reports to: Marketing Manager

Anticipated Start Date: ASAP

Position Details:

The Marketing Administrator supports proposal development, business development tracking, and marketing operations for a construction management firm serving public agencies. This role requires strong organization, attention to detail, and the ability to manage multiple deadlines in a compliance-driven environment.

Work Model:

This is a fully on-site position requiring in-person attendance five (5) days per week.

Daily Responsibilities:

• Monitor bid sites; download RFP/Qs.
• Proposal support; format and proof content.
• Maintain department libraries
• Update reference documents
• Track and manage calendar of trade shows and industry events.
• Perform reformatting, resizing, and revisions.
• Proactively monitor list of active Business Enterprise Certifications
• CRM Database entry and maintenance.
• Additional responsibilities as needed.

Required Qualifications (Experience, Education, Certifications, Clearances, etc.):

Experience

• BA in Business Marketing, Administration, Journalism, Communications, or a related field, OR 3-5 years of marketing experience, preferably within AEC, construction management, architecture, engineering, or related professional services industries
• Working knowledge of public agency procurement processes (RFQ/RFP, SOQ, compliance forms)
• Experience formatting and assembling compliant proposals in deadline-driven environments

Technical Skills

• Proficiency in: Adobe Creative Suite (InDesign); Microsoft Office (Word, PowerPoint, Excel); CRM systems (Deltek VantagePoint)
• Strong proofreading and formatting skills with high attention to detail
• Ability to reformat graphics, resize images, and adjust layouts for proposal compliance

Core Competencies

• Exceptional attention to detail and proofreading ability
• Ability to track multiple bid sites and manage deadlines independently
• Strong time management and prioritization skills
• Clear written communication skills with a willingness and capacity to improve
• Professional judgment when handling certification documentation and compliance tracking
• Ability to work under deadline pressure with composure
• High aptitude for learning in a fast-past environment
• Comfort leveraging AI-assisted tools to improve efficiency and quality

Preferred Qualifications:

• Experience with Federal Government procurement processes and working with SF330s
• Familiarity with California public procurement processes
• Experience tracking Business Enterprise Certifications (SB, DVBE, DBE, etc.)
• Understanding of construction terminology and project delivery methods

Who Are You?

• You bring a positive, professional attitude and approach your work with a willingness to learn and contribute
• You are organized, dependable, and responsive
• You pay close attention to details and notice when information is missing or inconsistent
• You ask questions early when something is unclear
• You keep information accurate, current, and easy to locate
• You manage multiple priorities well and stay focused when deadlines overlap
• You plan ahead and keep calendars, certifications, and tracking information up to date
• You communicate clearly and professionally with different team members
• You take feedback seriously and apply it consistently
• You are comfortable learning new tools, systems, and processes
• You take ownership of your responsibilities and follow tasks through to completion