Administrative Assistant

Administrative Assistant – Travel & Expense Management

Location: Owings Mills, MD (Hybrid – 4 Days Onsite, Fridays Remote)
Employment Type: Contract – 3 Months (Potential Extension)
Pay Rate: $20–$30/hour (W2)
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Benefits: Eligible for Health, Dental, Vision, 401K
Must be authorized to work in the U.S. This position is not eligible for sponsorship .

Job Overview

We are seeking a detail-oriented and highly organized Administrative Assistant to support a financial services organization in Owings Mills, MD. This individual will primarily focus on managing corporate travel arrangements and processing business expense reports for field sales professionals.

The ideal candidate will have strong hands-on experience with SAP Concur , excellent organizational skills, and the ability to manage multiple priorities in a fast-paced corporate environment. This position requires someone who can quickly get up to speed, work independently, and ensure accurate and timely expense processing.

Key Responsibilities

• Review, process, and track travel and business expense reports using SAP Concur.

• Ensure expense submissions are accurate, properly documented, and compliant with company policies.

• Verify receipts, expense classifications, and supporting documentation before processing.

• Coordinate corporate travel arrangements, including flights, hotels, rental cars, and related bookings as needed.

• Follow up with employees regarding missing receipts, incomplete submissions, and expense discrepancies.

• Maintain accurate and organized records of expense reports, travel costs, and supporting documentation.

• Partner with Finance and Accounting teams to resolve expense-related issues and facilitate timely reimbursements.

• Provide administrative support to field sales professionals while managing multiple requests and deadlines.

• Identify and resolve expense reporting discrepancies while maintaining a high level of accuracy and attention to detail.

Required Qualifications

• High school diploma or GED required.

• 2–4 years of professional Administrative Assistant or related administrative support experience.

• Strong hands-on experience with SAP Concur, specifically expense management, reporting, and compliance.

• Experience processing corporate expense reports, reviewing receipts, and managing employee reimbursements.

• Familiarity with corporate travel coordination and booking arrangements.

• Excellent organizational skills and strong attention to detail.

• Strong written and verbal communication skills.

• Ability to prioritize competing deadlines and manage multiple responsibilities independently.

• Comfortable collaborating with employees, Finance, Accounting, and other internal stakeholders.

• Ability to work onsite in Owings Mills, MD, four days per week.

Preferred Qualifications

• Previous administrative experience within financial services or a large corporate environment.

• Experience supporting sales professionals, executives, or multiple employees.

• Experience handling high volumes of expense reports and travel requests.

• Familiarity with corporate travel and expense reimbursement policies.

Ideal Candidate

The ideal candidate is a proactive, dependable administrative professional who has directly managed expense reporting and travel coordination for others. They are comfortable navigating SAP Concur, resolving expense discrepancies, communicating with employees, and maintaining accurate records.

Success in this role requires strong attention to detail, efficiency, and the ability to independently manage travel and expense reporting processes with minimal oversight.