Coordinator - Program/Event (West Coast)

The Role The Coordinator will be responsible for executing logistics for pharmaceutical educational events and ensuring that commitments are met on schedule and within budget. This person must maintain consistent communication with various internal and external stakeholders in a high-volume, deadline-driven environment. Responsibilities Database management – manage promotional educational programs within the proprietary system Budget management – assisting customer representatives with their program planning budget to ensure they meet customer business rules and guidelines Selection or confirmation of venue, menu, audiovisual, and air/ground transportation arrangements Coordinate payment with venues/caterers and any other vendors Frequent daily communication with sales representatives and faculty as needed Review all venue contracts for accuracy/ensure customer compliance requirements are met Ensuring all event materials are complete and accurate Work closely with other team members to ensure successful execution of events Adherence to various policies (i.e., confidentiality, sensitive communication, intellectual property) Effectively manage a high volume of events while also responding to emails and phone calls Manage and monitor a high volume of emails daily Cover after‑hours phone line 5 pm–midnight on a rotated basis (weeks selected by coordinator) Qualifications High School diploma or equivalent; College Degree Preferred 1+ years experience in field or related area (Sales, Hospitality, Pharmaceutical, Medical Industry, and Customer Service) Pharmaceutical Speaker Bureau experience – a plus Pharmaceutical Event Planning experience – a plus Strong analytical and problem‑solving skills Professional and clear oral and written communication and etiquette skills to successfully manage high phone and email volume Ability to work in a fast-paced environment, changing planning activities and/or multitasking often to meet fluctuating customer or company priorities Proficiency in MS Office, Word, Excel (e.g., financial calculations, pivot tables, VLOOKUP’s), and Gmail preferred Located in PST or MST, or willing to work in those time zones Exceptional attention to detail Ability to work and thrive in a team atmosphere Positive attitude and maintain a 'Whatever it Takes' attitude Ability to take on additional ad‑hoc tasks as needed to support the team Ability to maintain productivity while performing repetitive planning tasks every day Benefits Medical, dental, vision, and basic life insurance Flexible PTO and company paid holidays Retirement programs 1% charitable giving program Base pay: $22 – $28 per hour. The salary range listed here is provided to comply with local regulations and represents a potential base salary range for this role. Actual salaries may vary depending on experience and location. Compensation may also include variable bonuses and/or stock bonuses. Veeva is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances. If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us at View email address on click.appcast.io. #J-18808-Ljbffr