Practice Support Assistant

Practice Assistant

Womble Bond Dickinson (US) LLP, an AmLaw 100 firm, seeks a full-time Practice Assistant to support its California Warranty Litigation practice team. The position is located in our Charleston, SC or Winston-Salem, NC office. The role provides administrative and litigation support for California-based litigation matters.

Responsibilities:

Inbox monitoring

• Monitor and triage a high-volume shared inbox throughout the business day, routing new matters, service of process, client requests, and court notices to the responsible attorney or paralegal
• Escalate time-sensitive items, including service of process and court notices, to the responsible attorney or paralegal for deadline determination
• Maintain inbox hygiene: acknowledge receipt, file correspondence to the correct matter in the document management system

California court filings

• Prepare, submit, and track filings and e-filings through the firm's third-party California filing vendor
• Confirm compliance with the California Rules of Court and applicable local rules for formatting, caption, and exhibit requirements
• Manage filing confirmations, rejections, and conformed copies; save conformed copies to the document management system and notify the case team
• Reserve hearing dates through the court or vendor portal using the date selected by the case team
• Coordinate e-service with opposing counsel and work with the vendor on account, rejection, and fee issues

General support

• Stay current on court updates, procedural changes, and filing requirements affecting the California warranty docket
• Organize, scan, and electronically file documents in the document management system
• Review litigation-specific documents for entry and tracking in various database platforms, and perform data entry
• Prepare word processing work, including memos, letters, and charts
• Perform other administrative duties and special projects as needed by the supervisor

Requirements:

• High school diploma required; college degree preferred
• Prior experience in California litigation support or legal administrative work strongly preferred; law firm experience, or an equivalent combination of education and experience, is also valued
• Working familiarity with California state court filing procedures, local rules, and third-party e-filing vendor systems
• Experience managing a high-volume shared mailbox and triaging time-sensitive correspondence
• Experience supporting a high-volume civil litigation docket
• Strong typing and accurate proofreading skills
• Proficiency in Microsoft Office (especially Word and Excel) and Adobe Acrobat; familiarity with a document management system such as NetDocuments or Worksite is a plus
• Experience working with electronic databases
• Ability to work a schedule aligned to Pacific Time court and vendor hours
• Highly organized and detail-oriented, with strong multitasking skills, exceptional follow-through, and the ability to take direction, ask questions, and work independently with minimal supervision where appropriate
• Excellent oral and written communication and interpersonal skills
• Professional demeanor, discretion with confidential information, and a positive, team-oriented attitude

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.