Advertising Billing Coordinator (Full Time) (36323)

Advertising Billing Coordinator

Central Operations - Rancho Mirage, CA

Overview

Position Type Full Time Category Administrative

Description

The Advertising Billing Coordinator will manage incoming invoices and maintain the advertising checkbook. This entry-level role ensures accurate financial record-keeping and supports the marketing department's financial operations.

Essential Duties and Responsibilities (other duties may be assigned)

• Review and verify incoming invoices for accuracy and proper authorization
• Enter and track invoices in the accounting system
• Identify proper allocations and GL codes for invoices
• Maintain and reconcile the marketing checkbook, ensuring timely payments
• Assist with month-end closing and financial reporting
• Communicate with vendors regarding billing issues and discrepancies
• Provide support to the marketing team with budget tracking and expense reports
• Ensure compliance with company financial policies and procedures
• Assist during onsite or off-site marketing events.
• Must comply with all applicable internal controls, standard operating procedures and Tribal regulations.

Supervisory Responsibilities

None

Access to Sensitive Areas and Information

As per the ACGC Access Matrix

Signatory Ability

None

Qualifications

Education and/or Experience

• Associate or bachelor's degree in accounting, Finance, or related field (preferred)
• Must have experience in accounting, billing. Administrative roles a plus.
• Proficiency in Microsoft Office Suite including Excel, Word, PowerPoint, Outlook
• Excellent written and verbal communication skills
• Ability to communicate effectively in English

Working Conditions/Physical Demands

To perform this job successfully, the individual must be able to stand, move and work throughout the office area and properties, including walking up to 1 mile, climbing stairs and sitting at a desk/workstation for the duration of the shift. Must be able to work in a smoke-filled environment.

Typically, the individual will be housed in an office environment. The noise level in the work environment is usually moderate but will escalate when located in the casino environment. Must be able to grasp, bend, lift and/or carry or otherwise move goods weighing a minimum of 25 lbs. on an intermittent basis, and sufficient dexterity of hand in order to use office equipment including, but not limited to: a computer keyboard, calculator, general office equipment and multi-line telephone.