Procurement Records & Contracts Analyst

Select how often (in days) to receive an alert: Select how often (in days) to receive an alert: The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website . Requisition No:876277 Agency: Department of Transportation Working Title: RECORDS ANALYST - 55012702

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

712 / PROCUREMENT SERVICES

PENDING CLASSIFICATION UPDATE / OPEN COMPETITIVE

CAREER SERVICE

CONTACT PHONE NUMBER: View phone number on click.appcast.io

CONTACT EMAIL ADDRESS: View email address on click.appcast.io HIRING SALARY RANGE: $1,533.11 - $1,984.03 biweekly range $39,860.89 - $51,584.68 annual range Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. To ensure honesty and transparency, all applicants must provide their own work.Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration. Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available. Our Mission The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities. Our Vision As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free. The Work You Will Do: Records Analyst / Procurement Services This position will assist with preparing and maintaining professional services documents and records. The Difference You Will Make: Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. How You Will Grow: FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. Where You Will Work: Florida Department of Transportation 11201 North McKinley Drive Tampa, FL 33612 Your Specific Responsibilities: Utilizes the Department’s electronic signature software for contract execution ensuring the proper execution of contract documents and agreements in accordance with Florida Statutes, Federal requirements, Administrative Rules, and Department policies and procedures. Executes supplemental amendments, amendments, time extensions, and completion agreements. Obtains and verifies documentation necessary to secure contract document execution. Enters required contract data into the Procurement Development Application (PDA) and other procurement-related systems. Reviews PDA data and updates PDA as needed. Reconciles the contract documentation included in the contract file with PDA database. Prepares and posts advertisements and ensures compliance with applicable procedures. Inputs shortlist and/or final ranking. Prepares the Professional Services Advertisement Request Form. Coordinates with Project Managers to determine appropriate work types to be advertised based on the Scope of Services documents and verifies the Technical Review Committee (TRC) training requirements are met. Schedules Procurement related meetings in the D7ProfServ calendar. Schedules public and non-public meetings as required. Keeps Technical Review Committee (TRC) apprised of schedule changes as the acquisition progresses. Assists in preparing Professional Services Packages for each advertisement to be used during Shortlist and Final Selection meetings. Enters and maintains required information in the FDOT-Florida Accountability Contract Tracking System (FACTS). Enters all required data into the Consultant Invoice Transmittal System (CITS) in an accurate and timely manner. Runs reports in CITS to assist the Contract Analysts with contract closures. Assists with preparing Certificate of Completions for contract closures. Assists the Public Records Requests coordinator in Procurement. Conducts in-depth research for public record requests that pertain to Professional Services and responds appropriately and timely. Coordinates review of contract files as needed. Coordinates receiving Certificates of Insurance for new and existing active contracts, ensuring all insurance certificates are current and up to date. The Successful Candidate will have the following required Knowledge, Skills, and Abilities: Knowledge of: Public Records Law Skills in: Organizing files and records Advanced functions of word processing, spreadsheet, internet, database and personal computer applications Planning, organizing, and coordinating activities and assignments Ability to: Communicate effectively and appropriately both verbally and in writing Apply procedures, rules, guidelines and regulations related to procurement Exercise independent judgement, complete assignments and meet deadlines with minimal supervision Work effectively as a team member Minimum Qualifications: Two years of professional business experience. Post-secondary education can substitute for the required work experience on a year-for-year basis. The State’s total compensation package for employees features a highly competitive set of employee benefits including: Health insurance (over 90% employer paid) $25,000 life insurance policy (100% employer paid) Dental, vision and supplemental insurances State of Florida retirement package 10 paid holidays a year Generous vacation and sick leave Tuition waiver for public college courses SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708. THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office at View phone number on click.appcast.io for assistance. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements.Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement. For assistance, call the People First Service Center at View phone number on click.appcast.io Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer. #J-18808-Ljbffr State of Florida