Grant Writer

Job Description

Job Description

WE OFFER EXCELLENT BENEFITS:

• FREE Employee Medical Insurance
• FREE Employee Dental Insurance
• FREE Employee Vision Insurance
• Sick leave (8 hours of paid sick leave per month)
• Vacation (Minimum of 2 weeks paid vacation)
• Retirement (Employer contribution - 3% contribution and an additional 3% employer match)
• FREE Long-Term Disability Insurance
• FREE Life Insurance
• 13 Paid Holidays

Mission of Catholic Charities

Feed the hungry, heal the hurting, welcome the stranger.

CCEW is an equal opportunity employer. All employees and potential employees will be recruited, selected, trained, promoted, compensated and, if necessary, disciplined or terminated without regard to sex, gender, race, ethnicity, national origin, citizenship, immigration status, religious affiliation, marital status, military veteran status, age, pregnancy, sexual orientation, gender expression or identity, disability, genetic information, or any other basis protected by law

Job Summary

As a member of the Grants Team, the Grant Writer is a self-starter who will take ownership of proposal development processes to support CCEW’s 15+ programs in partnership with program, finance, and other Agency staff.

The Grant Writer’s primary responsibility is to help Catholic Charities Eastern Washington (CCEW) and its programs develop and submit high-quality funding proposal packages to public, corporate, and foundation funding sources.

This position focuses substantially on proposal development, though the Grant Writer will occasionally research and vet funding opportunities and support other parts of the grant lifecycle process. The Grant Writer will collaborate closely and frequently with many CCEW staff members.

Applications will be accepted through October, and we will begin interviews in mid-late October. Start date in November.

Job Duties/Responsibilities

To perform this job successfully, an individual must be able to satisfactorily perform each of the essential duties/responsibilities listed below. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties/responsibilities of this job.

1. Lead the proposal development process, including collaborating with the Grant Administrator to prepare proposal workspaces in Teams/Sharepoint and creating templates; comprehensively reviewing RFP documents and creating checklists; preparing for and leading grant kickoff meetings; taking and sharing notes with the proposal team, tracking all updates and Q/A documents from the funder; setting up and leading pitch meetings with funders; creating and keeping proposal team members on a production timeline; reviewing all proposal documents for accuracy, correctness, and compliance prior to submission; and gathering all proposal documents; and submitting proposals.

1. Collaborating closely, effectively, and professionally with members Senior Leadership Team (executive staff), Leadership Team (VPs and directors), and program staff (managers, coordinators, etc.) to develop high-quality proposal packages.

1. Developing high-quality funding proposal packages, including but not limited to letters of intent; technical, management, and budget narratives; budget documents; and a wide variety of attachments in the style appropriate for the specific funding source.

1. Collaborating as part of the Grants Team and broader Advancement team to support strategic fundraising goals.

1. Facilitating and participating in collaborative review processes.

1. As needed, using databases and other methods to research current and prospective funders and funding opportunities to inform grant strategies, records, and materials.

1. Reviewing and assessing funding opportunities for strategic alignment with organization needs, including participating in developing the annual grants calendar.

1. Maintaining a working knowledge of the interests and expectations of public and private funders.

1. Communicating with and developing relationships with funders and updating Grants Team and other organization staff with pertinent information on funders and opportunities.

1. Conducting independent research to develop application materials.

1. Developing broad working knowledge of Catholic Charities programming.

1. Contributing to official Agency grant files.

1. Work occasional overtime to meet submission deadlines.

1. Attending Catholic Charities events and donor/funder cultivation events as directed.

1. Using appropriate administrative, fiscal, physical, and technical safeguards to ensure the confidentiality, integrity, and security of CCEW client protected health information (PHI), per regulations outlined in the Health Insurance Portability and Accountability Act of 1996 (HIPAA).

1. Regularly utilizing all forms of communication (email, text, phone, etc.) and database practices necessary for this position and as directed by supervisor.

1. Adhering to the tenets of Catholic Social Teaching and Catholic Doctrine.

1. Performing as a team member to assure that productivity outcome measures are achieved.

1. Performing related functions as assigned to support program success and the mission and core values of Catholic Charities.

Job Qualifications

To perform this job successfully, an individual must meet the minimum qualifications listed below. These qualifications are representative of the knowledge, skill and/or ability required to perform this job.

Education/Experience: to perform this job successfully, an individual must have:

• Bachelor’s Degree in English, Technical/Professional Writing, Journalism, Public Administration, Business Administration, or a related field or an equivalent combination of education and experience. Master’s degree preferred.
• At least 1 year experience in public relations writing, grant writing, or similar fundraising roles in a nonprofit setting and/or proposal writing for private companies, especially for public funders. Candidates invited to interview may be asked to complete a writing skills inventory or assessment.
• Experience using Salesforce or similar grants CRMs, Instrumentl or similar grants search tools, and Microsoft Office Suite software.

Certificates/Licenses:

• Certification by recognized grants professional association preferred.
• To perform this job successfully, an individual must successfully pass background check as required for position.

Physical Abilities: To perform this job successfully, an individual must be able to:

• Regularly sit, stand, climb, walk, hear/listen, talk
• Frequently lift up to 20 pounds, pull/push, carry, grasp, reach
• Occasionally crawl, stoop, kneel
• Clearly see 20+ feet, with or without corrective lenses, ability to focus

Mental & Other Skills/Abilities: To perform this job successfully, an individual must have the:

• Adaptability : ability to adapt to changes, delays or unexpected events in the work environment; ability to manage competing demands and prioritize tasks; ability to change approach or method to best fit the situation.
• Analytical Ability : Strong ability to maintain focus for extended periods of time; ability to complete research projects with resourcefulness and persistence; ability to synthesize complex or diverse information; ability to use intuition and experience to complement existing data.
• Attendance : ability to consistently arrive and be able to work as scheduled.
• Computer/Technical Ability : working knowledge of: Word Processing software, PDF software, Database platforms, Spreadsheet software , Internet software, Outlook proficiency.

• Dependability : ability to follow instructions, both in written and verbal format; ability to respond to management direction; ability to complete tasks on time or notify the appropriate person with an alternate plan when necessary.
• Interpersonal Skills: ability to maintain satisfactory relationships with others, excellent customer service skills and a good overall understanding of appropriate human relations. Awareness of and sensitivity to the service population’s culture and socioeconomic characteristics.
• Judgment: ability to make prudent and timely decisions; ability to exhibit sound and accurate judgment; ability to explain reasoning for decisions.
• Language Ability : ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations; ability to write reports, business correspondence, and procedure manuals; ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public in an articulate manner. Strong proofing and editing skills. Ability to write persuasively.
• Mathematical Ability: ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Motor Coordination : the ability to coordinate eyes, hands, fingers, and feet accurately and handle precise movements.
• Problem Solving Ability : ability to identify and/or prevent problems before they occur; ability to formulate alternative solutions to problems when necessary; ability to transfer learning from past experiences to new experiences of similar nature.
• Quality Management : ability to complete duties, on time and with absolute precision, at least 95% of the time; ability to edit the accuracy and thoroughness of one’s work as well as the work of others; ability to constructively apply feedback to improve performance, ability to generate ideas to improve and promote quality in work.
• Reasoning Ability : ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; ability to deal with problems involving several concrete variables in standardized situations.
• Supervisory Skills: this job has no direct supervisory responsibilities.

Workplace Environmental Conditions

While performing the essential duties/responsibilities of this job, the employee will be:

• Noise Conditions: exposed during a shift to constant or intermittent sounds at quiet to moderate levels of sound dependent upon daily activities.