IT Procurement Specialist- Safari

Job Description

Job Description

Position overview:

The IT Procurement Specialist manages the sourcing, purchasing, and vendor relations for hardware, software, cloud services, and related IT services. This role works with internal stakeholders, customers, vendors, and suppliers to turn business needs into accurate quotes, purchase orders, contracts, and fulfilled orders. The specialist also supports competitive sourcing, reviews commercial terms and service-level agreements, maintains procurement and catalog data, and coordinates delivery and installation activities.

What success looks like: accurate purchasing, competitive pricing, clear customer communication, well-managed tracking, and efficient delivery of approved technology products and services.

Key responsibilities:

· Lead sourcing activities and compare supplier pricing, availability, commercial terms, and product or service options.

· Manage day-to-day requests for IT hardware, software, cloud services, and related services; issue and track purchase orders as needed.

· Create customer quotes and manage structured orders from initial request through fulfillment, maintaining clear communication on scope, pricing, availability, and delivery status.

· Maintain accurate procurement records, pricing models, item catalogs, product configurations, coding, and categorization.

· Negotiate with multiple vendors to secure competitive pricing and favorable terms while supporting quality, service, and delivery requirements.

· Coordinate equipment delivery with customers, vendors, and internal teams.

· Manage inventory records for in-stock equipment and support appropriate replenishment and allocation decisions.

· Track contract and subscription lifecycles for equipment, software, and cloud services, including renewal and expiration dates.

· Prepare and review requests for information (RFIs), requests for proposals (RFPs), contracts, and service-level agreements (SLAs).

· Coordinate due diligence and evaluation of vendor responses, documenting key assumptions, risks, and recommendations.

· Produce procurement reporting and identify opportunities to improve cost control, process consistency, data quality, and vendor performance.

Required qualifications:

· Three or more years of experience in IT procurement, technology purchasing, supply chain, vendor management, customer quoting, or a comparable role.

· Bachelor's degree in information technology, business, supply chain, finance, or a related field, or an equivalent combination of education and relevant experience.

· Strong organizational skills and the ability to manage multiple orders, deadlines, vendors, and customer requests with attention to detail.

· Clear written and verbal communication, including the ability to explain pricing, order status, constraints, and next steps to customers and internal teams.

· Analytical and problem-solving skills, with confidence working with pricing, product, contract, and inventory data.

· Ability to work independently, follow and developing processes, and collaborate across customer-facing, technical, finance, and operations teams.

Preferred qualifications:

· Experience purchasing IT hardware, software licensing, subscriptions, cloud services, telecommunications, or managed services.

· Experience with procurement, ERP, PSA, CRM, inventory, quoting, or service-catalog systems.

· Familiarity with vendor lifecycle management, renewal tracking, and standard product configuration practices.

· Advanced spreadsheet skills for pricing analysis, reporting, reconciliation, and data quality review.

Core competencies:

Commercial judgment

Balances cost, terms, risk, service, and delivery.

Customer focus

Communicates clearly and keeps orders moving.

Process discipline

Maintains accurate records, approvals, and follow-through.

Negotiation

Builds fact-based positions and seeks sustainable value. 

Data accuracy

Protects the quality of quotes, catalogs, pricing, and reports.

Ownership

Works autonomously and escalates issues at the right time.

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