Payroll/HR Coordinator

Job Description

Job Description

Be a part of something great and find yourself At Home, At Sherman! We invite you to join our mission of building communities, enriching neighborhoods as a Payroll & Human Resources Coordinator.

The Payroll/HR Coordinator position is accountable for supporting and leveraging the HRIS, Payroll, and Timekeeping systems throughout the company. Provides support and training to internal customers. Writes and distributes management reports as needed. Partners with HR team to provide support to field and corporate internal customers in various HR functions.

This role is a hybrid role requiring working in the Minneapolis office 4 days a week with flexibility to work remotely 1 day per week. 

ESSENTIAL FUNCTIONS

Payroll and Benefits

• Works with the Payroll/Benefits/HCM Manager to administer bi-weekly payroll processing for the Residential, Corporate, Hospitality, and Retail divisions; including time entry review and manager follow-up on unapproved timesheets, entry of commissions/bonuses/tips, and auditing Payroll and Benefits entries to ensure accuracy.
• Keeps current on all local, state, and federal legislation impacting wages and compensation.
• Collaborates with internal customers to provide Payroll, Benefits, and other critical metrics/data needed for decision making. Creates and runs HR related reporting for management.
• Collaborates with the Accounting department to provide audit and other reports as needed. Submits wage reallocation requests to Accounting for Payroll labor reporting adjustments.
• Gathers information for Senior Management in the execution of annual budgeting and incentive payouts for Residential and Corporate.
• Stays current and completes all requirements regarding garnishments, child support, state and federal tax levies, and employer tax rate changes or other issues.
• Works with the Payroll/Benefits/HCM Manager to review and approve monthly invoices, manual payroll checks, pay card funding, vendor reconciliations, and various other payroll and benefits processes to ensure accuracy and consistency.
• First contact for employee questions on Benefit provider info, basic coverage questions, and medical/dental card requests.
• Assists employees and managers in the use of UKG self-service features.

Administration

• Main contact for providing courteous and prompt resolution of employee inquiries (wage requests, employment verifications, password resets, etc.).
• Assists with Human Resource administrative and operational requirements related to recordkeeping, reporting, and HR documentation, including employee personnel files and annual I-9 audit in accordance with state and federal law.
• Works with the HR team to document/track all types of leaves of absence. Maintains knowledge of HR policies and practices and communicates them to employees and managers as needed on an ongoing basis.
• Works with the HR team to compile information on workers' compensation claims and annual OSHA reporting.
• Provides administrative support to the HR Department in recruiting activities, new hire orientation, and employee engagement.
• Reviews new hire information, employee changes, and terminations in UKG for accuracy.
• Maintains labor law posting compliance at all locations. Acts as primary contact for posting needs.
• Sorts incoming mail daily and distributes to appropriate HR team members.
• Provides support to Office Administration; including front desk and receptionist duties weekly (as needed).
• Completes additional tasks and duties as assigned.

MINIMUM REQUIREMENTS

Education & Experience

• Bachelor's degree in Accounting, Business, Human Resources or a related field preferred.
• Minimum of 1 year functional multi-site payroll processing and HRIS reporting experience required.
• Experience with UKG Pro strongly preferred. Must have similar HRIS system experience.

Required Skills & Abilities

• Must be a fast learner with high attention to detail. Proven ability to execute payroll processes and practices with minimal errors.
• Must have the spirit to serve internal customers throughout the organization.
• Dedication to meet strict deadlines, and ability to prioritize is essential. Must be willing to work extended hours as necessary to meet deadlines.
• Proven ability to multi-task, as well as work independently and in a team setting.
• Must have strong verbal and written communication skills.
• Excellent Microsoft Excel and data management skills.
• A passion for the mission, vision, and values of Sherman Associates.
• Schedule may vary due to the specific needs of the business.

WORK ENVIRONMENT

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• Exposed to ambient room temperatures, lighting and traditional office equipment found in a typical office environment, quiet to moderate noise level.

PHYSICAL REQUIREMENTS

• Must be able to sit/stand at a desk for up to 8-hours per day. Walking and standing are required the rest of the working day. Length of time of these tasks may vary from day to day and task to task.
• Must have the ability to move around freely throughout the property and office, and necessity varies from day to day.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.