Title Clerk

Proctor Dealerships Title Clerk

At the Proctor Dealerships, we strive to make every customer a customer for life. Happy employees make happy customers, and we reward individuals who are ready to work hard and stay motivated. Every employee at Proctor Dealerships is absolutely critical to its success. Our promise is to keep delivering the same award winning service and value that our community has come to expect from our dealership through the years.

What We Offer

• Medical
• Dental
• Vision
• 401K Plan
• Vacation and Sick Leave
• Paid Holidays
• Paid Training
• Counseling Services
• Health and wellness
• Supplemental Insurances
• Discounts on products and services

Summary

Assists the Office Manager and Corporate Controller by performing the following duties:

Essential Duties

(Including the following. Other duties may be assigned.)

• Daily dlrdmv tag posting {and DLR50 when Lead Title Clerk is out}
• Cut tag fee/deal overage check to customer
• First bay tag agency posting when we use them
• Monthly Docu pro posting
• Make sure tag accounts balance after posting Dlrdmv tag fee charges
• Receive all trade in deal jackets determine where they go based on if vehicle has lien or not, title on trade in needs to be reassigned, title needs to be applied for or duplicated, file in drawer for elt lien check folder, lease vehicle title waiting folder etc.
• Reassign titles received on trade in
• Check all titles with an electronic lien to see if they have been released
• Apply for titles when electronic lien has been released/ apply for trade in received without electronic lean / apply for duplicate titles (send to tag office)
• Receive titles back from tag office, post fees to correct cost of sale accounts
• Reassign titles, stamp titles correctly
• File titles in corresponding deal jackets, date stamp received, initial, file deal jackets in fireproof safe
• Receive mailed in titles from Honda or Subaru lease trust, or other states, look up vin number, pull corresponding deal jacket, verify mileage, customer, and store name, reassign title to correct store file in fireproof safe
• If title is in floorplan able age and mileage, make one sided copy of front and back give to Cindy to floor plan {apply for floor plan able cars when Cindy is out/ post floor planed cars for her as well}
• Put any titles received that are sold to Tallahassee Manheim auto auction in plastic envelope, send to them every Tuesday and Thursday
• Receive paperwork from Jeff from TMAA, make copies needed for filing, pull deal jackets, separate titles, copy titles, attach title to sold sheet from TMAA, send to them every Tuesday and Thursday
• Receive checks back from TMAA
• Receive all dealer trade packets from sales managers, make copies of pack needed for separating, separate paperwork into four piles one for posting, one for mailing, one for sold jacket, one for incoming jacket. Fill out blank deal jacket for incoming vehicles and put paperwork in it, reassign out going MSO
• Post dealer trade, cut check, once check was signed use ups to mail it to dealer
• Receive check back from other dealer receipt check and file incoming in the in inventory in fireproof filing cabinets, file sold jacket into sold drawers alphabetically, pot posted packet into dealer trade hanging folder keep for current month and the following month in case there is an issue then shredded. Reassign incoming MSO.
• If incoming dealer trade hasn’t been sold, make copies of front and back of MSO and its original vehicle invoice give to Cindy to floor plan {do for Cindy if she’s out}
• Receive MSOs in the mail for Honda and Acura, date stamp MSO in corner for reference, use last 6 of vin to look up and see if its stocked into the system, if it is write stock number on MSO, then go into DMS and enter the weight in under the stock number you looked up, go to fireproof filing cabinet and put it in corresponding deal jacket, date stamp and initial deal jacket
• Receive all new and used car deals, one by one use DLRDMV to print off all paperwork needed for deal packet, ensure customer driver’s license is in date prep for DSN.
• In DSN create a manifest attach paperwork to deal then mail out for processing
• Keep any deals with title or MSO issues then send them out once fixed, do my best to not allow deals to go over 30 days old
• File all posted documents in monthly file folders
• Make sure all accounts I post to balance
• Help Cindy with anything she needs/ as well as anyone else in the office
• Communicate with callers in a professional, friendly, and efficient manner.
• Maintains a professional appearance and keeps work area neat and clean.
• Be considerate and respectful to other employees.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulation. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

Ability to accurately calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Computer Skills

Advance computer skills, including but not limited to Microsoft Word, and Microsoft Excel.

License

Must have a valid Driver’s License and clean DMV Report

This company is an equal opportunity employer and ADA compliant employer and does not discriminate because of race, color, religion, sex, age, citizenship, marital status, disability, national origin, familial status, gender identity or expression, or sexual orientation.

Equal Opportunity Employer

Applicant’s Statement

I understand that if I am hired, my employment will be for no definite period, regardless of the period of payment of my wages. I further understand that I have the right to terminate my employment at will at any time with or without notice or reason, and the Company has the same right. No one other than the President of the Company has authority to modify this relationship or make any agreement to the contrary. Any such modification or agreement must be in writing. I understand that the Company reserves the right to require me to submit to a drug test at any time and also reserves the right to require me to submit to an alcohol test and/or medical examination to the extent permitted by law. I further understand that the Company may contact my previous employers and I authorize those employers to disclose to the Company all records and other information pertinent to my employment with them. I release my previous employers from any liability as a result of their disclosure of information about me to the Company. I also authorize the Company to provide truthful information concerning my employment with it to my future prospective employers and I agree to hold it harmless for providing such information. I further understand that if employed I will be on a 90-day introductory period, and that termination for unsatisfactory performance during that period will not result in any Company responsibility for unemployment benefits. I further understand that completion of the introductory period does not confer any expectation of continued employment, and that if employed, my employment will be for no definite period and “at-will.” By signing this application, I certify that all of the information that I provide on this application and in any interview will be true, complete and accurate. I understand that if I am employed and any such information is later found to be false or misleading in any respect, I will be dismissed. I certify that I have received a written notification that the Company may obtain a consumer report or reports on me. I authorize this Company to obtain such a report or reports for use in connection with my application for employment and for other employment-related reasons. If hired, this authorization shall remain on file and serve as ongoing authorization for procurement of employment-related consumer reports at any time during my employment. I understand that the term “consumer report” includes, but is not limited to, credit checks, criminal background checks, Department of Motor Vehicle reports, and investigative consumer reports. I further understand that the term “investig