Accounting Assistant

Job Description

Job Description

We are looking for an Accounting Assistant to support day-to-day financial operations for a growing organization in North Carolina. This contract opportunity with permanent potential is ideal for someone who is detail-oriented, organized, and comfortable managing high-volume accounting tasks with accuracy. In this role, you will contribute to payables, reconciliations, tax-related processing, and audit support while helping maintain reliable financial records across the business.

Responsibilities:
• Manage the full accounts payable cycle, including reviewing invoices, tracking recurring obligations, and preparing payments for bank submission.
• Organize and maintain both digital and hard-copy accounting records in alignment with company standards and annual audit requirements.
• Record sales tax payments related to purchases and prepare refund documentation for submission to the appropriate state agencies.
• Review employee expense reimbursements and travel-related reports, then process approved payments in a timely manner.
• Keep vendor profiles current by collecting and updating tax forms, insurance documents, and related records using designated internal systems.
• Complete monthly bank reconciliations, investigate discrepancies, and provide finalized reports for approval.
• Coordinate with staff to assign and document monthly credit card charges to the proper accounts and cost centers.
• Support external auditors by gathering requested financial information and responding to documentation needs during the annual audit.
• Assist with year-end 1099 preparation, processing, and distribution, along with other accounting duties as needed.• Experience handling accounts payable in an accounting or finance environment with strong attention to detail.
• Ability to perform monthly bank reconciliations accurately and efficiently.
• Working knowledge of QuickBooks and general accounting systems.
• Experience coding invoices and assigning expenses to the appropriate accounts.
• Strong attention to detail with the ability to maintain organized financial records and documentation.
• Familiarity with vendor maintenance, including tax forms and supporting compliance-related documents.
• Ability to manage multiple deadlines and work effectively in a fast-paced office setting.