Program Support Assistant

Job Title*THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*Major duties and responsibilities include but not limited to:Supporting fiscal service programs by tracking requests, employee requirements, databases, reports, correspondence, training, travel, and other administrative activities while providing weekly updates to leadershipResearching files, databases, financial reports, regulations, and other sources to compile information for audits, reconciliations, policy updates, and program activities while ensuring materials are accurate and accessibleSupporting fiscal service training by developing, obtaining, scheduling, and coordinating training materials, trainers, and sessionsMonitoring operating programs, training, and KPIs while recommending improvements to leadership to help achieve organizational goalsProviding comprehensive office support by answering calls, assisting visitors and staff, coordinating contacts and schedules, and responding to routine fiscal service inquiriesProcessing and preparing correspondence, reports, memoranda, presentations, mail, inquiries, and meeting minutes while conducting research and maintaining accurate documentationMaintaining organized electronic administrative filing and tracking systems for office and personnel records in accordance with hospital policiesMaintaining the fiscal SharePoint site, records, calendars, meetings, telework schedules, and employee personnel folders while ensuring records are properly managed according to VA guidelinesEnsuring accurate employee time and leave records, advising staff on leave regulations, and verifying payroll-related authorization and timecard documentationProcessing travel requests, verifying documentation, arranging cost-effective official travel, and calculating reimbursable mileage according to federal regulationsManaging fiscal service procurement by preparing purchase requests and orders, maintaining records, ensuring funding and regulatory compliance, and resolving purchasing issues with vendors and stakeholdersPerforming other related duties as assignedWork Schedule: Monday to Friday; 08:00 a.m. to 04:30 p.m.Recruitment & Relocation Incentives: Not authorizedCritical Skills Incentive (CSI): Not approved