Office Assistant

You are viewing a preview of this job. Log in or register to view more details about this job. This position is a grant-funded, on-campus, full-time, 12-month appointment based in Champaign, Illinois covered by the Professional Support Staff (PSS) Union with an annual salary of $35,713.60. The Office Assistant is responsible for organizing and facilitating the operational flow of the grant-funded Workforce Development department, assisting students, directing visitors, and providing support to staff. This appointment on a schedule established by the Senior Director for Workforce Development, and may include occasional nights, weekends, and overnight trips. The position involves frequent handling of confidential information and records. At times, minimal supervision is provided; the Office Assistant must be able to work independently and accurately prioritize tasks. Annual renewal of this position is contingent on continued grant funding. Applicants must submit: Resume or CV Essential Job Functions Provide daily front desk coverage for Workforce Development offices, serving as the first point of contact for visitors through walk-in, phone, and email inquiries, as well as appointment and meeting scheduling for the Workforce department staff. Provide clerical support to Workforce Development department staff. Initiate, process, and maintain Workforce Departmental records and reports as needed. Coordinate special departmental projects or events with assistance of Workforce Development staff as needed. Maintain positive relationships with other departments and division staff to coordinate activities. Assist the Senior Director for Workforce Development with participant and student record keeping and data tracking, including physical and electronic files. Other duties as assigned by the Senior Director for Workforce Development. High School diploma or GED equivalent. Excellent written, verbal, and interpersonal skills. Proficient in Microsoft Office software and adapts to current and new programs as technology progresses. Prospective new hires will successfully complete a post offer, pre-employment criminal background check with fingerprinting. The background check review includes, but is not limited to, exclusionary offenses per the Illinois School Code and Title IV of the Higher Education Act. In an effort to comply with SURS return-to-work restrictions for employers (40 ILCS 5/15-139.5), candidates for employment at Parkland College must either not be a SURS annuitant or must be willing to suspend his/her SURS annuity upon employment. This applies to all SURS annuitants except those receiving their annuity under either the Self-Managed Plan (SMP) or by lump sum payment. #J-18808-Ljbffr