Sr. HIM Technician

Adventist Health White Memorial Montebello is looking for a Sr. HIM Technician for full‑time day shift. Must be available Sunday to Thursday 8:30 AM to 5:00 PM and willing to work onsite in Montebello, CA. Job Summary Coordinates records availability, selects incomplete records for delivery to surgery and other units as needed, and uses the system to analyze records. Handles filing of documents in the workroom and ensures incomplete records are properly stored. Applies substantial knowledge to complete a wide range of activities with varying difficulty while regularly working with sensitive and confidential information. Education and Work Experience High School Education/GED or equivalent: Required Associate’s/Technical Degree or equivalent combination of education/related experience: Preferred Two years’ healthcare experience: Preferred Essential Functions Reviews incomplete medical record lists for discharge dates and researches discrepancies to ensure all discharged patient records are accounted for and processed timely. Conducts daily rounds to patient care units throughout the hospital, walking to nursing stations and clinical departments to collect discharged patient documentation, records, and other required medical record components. Carefully reconciles discharge lists against records located on patient care units, ensuring all required documentation is accurately identified, retrieved, and transported to the Health Information Management (HIM) Department. Prepares, organizes, indexes, and scans medical record documents into the Electronic Medical Record (EMR) while maintaining the highest standards of accuracy, completeness, and confidentiality. Performs quality control reviews of scanned records to verify image quality, correct patient identification, document indexing, and record integrity. Meets established productivity, quality, and turnaround time metrics for record retrieval, preparation, scanning, and document management processes. Demonstrates exceptional attention to detail when reviewing, auditing, and processing medical records to ensure compliance with organizational policies, regulatory requirements, and HIM best practices. Audits the work of team members and identifies opportunities for corrections, coaching, process standardization, and quality improvement. Proactively identifies workflow inefficiencies and recommends process improvements to enhance productivity, accuracy, customer service, and departmental performance. Analyzes physician records for deficiencies and notifies providers of missing documentation in accordance with medical staff bylaws and regulatory requirements. Updates tracking systems and facility databases when records are completed and resolves issues related to chart completion. Processes, distributes, and follows up on physician deficiency notifications and correspondence while coordinating chart completion activities across multiple departments. Maintains accurate physician suspension records and documentation, ensuring compliance with established suspension procedures. Answers telephones, greets internal and external customers, and provides professional customer service assistance. Assists physicians and hospital staff in locating records and obtaining access to medical record information as authorized. Retrieves, files, and maintains incomplete, updated, and completed records in designated filing systems and storage locations. Assists physicians with record completion needs and maintains an organized, clean, and professional physician work area with appropriate supplies and resources. Maintains confidentiality and security of protected health information (PHI) in accordance with HIPAA and organizational policies. Performs other related duties and responsibilities as assigned. Preferred Knowledge, Skills, and Abilities Strong knowledge of medical records management, document imaging, and Electronic Medical Record (EMR) systems. Ability to work independently while managing multiple priorities in a fast‑paced hospital environment. Demonstrated accuracy and attention to detail when handling patient records and performing quality audits. Ability to audit work for completeness, identify errors, and implement corrective actions. Strong organizational, analytical, and problem‑solving skills. Ability to meet or exceed productivity, quality, and turnaround‑time expectations. Commitment to continuous process improvement and operational excellence. Excellent communication and customer service skills. Ability to perform frequent walking throughout the hospital, transporting records and documents between patient care units and the HIM Department. Organizational Requirements Adventist Health is committed to the safety and wellbeing of our associates and patients. All associates must receive all required vaccinations as a condition of employment and annually thereafter, where applicable. Medical and religious exemptions may apply. Adventist Health participates in E-Verify. Visit for more information about E-Verify. By choosing to apply, you acknowledge that you have accessed and read the E-Verify Participation and Right to Work notices and understand the contents therein. Job Info Job Identification 66385 Job Category Associate Posting Date 06/19/2026, 06:57 PM Location 309 W Beverly Blvd, Montebello, CA, 90640, US Job Schedule Full time Assignment Category Full-time regular Pay Range The estimated base pay for this position is $25.00 to $30.91. Additional individual compensation may be available for this role through differentials, extra shift incentives, bonuses, etc. Base pay is only a portion of the total rewards package, and a comprehensive benefits program is available for qualifying positions. #J-18808-Ljbffr Adventist Health