Accounting Assistant/Accounts Payable Clerk

Description DUTIES AND RESPONSIBILITIES Manages accurate and timely processing of accounts payable expenditures including but not limited to document review, vendor set-up and maintenance, governmental reporting, standard invoices, petty cash reimbursements, and check generation and distribution. Manages accounts payable department and staff including but not limited to overseeing 1099 processing, bill processing, policy and procedure updates, and staff development. Ensures that adequate internal controls are communicated and adhered to in all payable processes. Reviews, analyzes, modifies, and implements efficient and effective accounts payable processes, policies, and procedures. Ensures timely and accurate month-end close and reporting. Reviews and approves company invoices and expense reports. Prepares and presents accounts payable reports as required. Reviews, analyzes, and implements technological changes to enhance performance and customer requirements. Assigns duties and monitors quality of work; assures staff conforms to organizational policies and procedures and government regulations. Keeps up to date on overall activities of the team, identifying problem areas and taking corrective actions. Performs other related accounting duties as assigned by management. Performs data entry or data analysis duties as assigned by management. QUALIFICATIONS Bachelor’s Degree (B. A.) or equivalent preferred One to Three years related experience or equivalent. Proficient on computers along with Excel. Commitment to excellence and high standards. Excellent written and verbal communication skills. Good judgement with the ability to make timely and sound decisions. Working knowledge of data collection, data analysis, evaluation, and scientific method. Acute attention to detail. Ability to work with all levels of management. Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow. Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm. COMPETENCIES Analytical --Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures. Problem Solving --Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics. Technical Skills --Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others. Interpersonal Skills --Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. Oral Communication --Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Written Communication --Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. Teamwork --Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. Cost Consciousness --Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources. Ethics --Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. Organizational Support --Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity. Strategic Thinking --Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions. Judgment --Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. Planning/Organizing --Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. Professionalism --Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Quality --Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Quantity --Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly. Adaptability --Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality --Is consistently at work and on time; Ensures work responsibilities covered when absent; Arrives at meetings and appointments on time. Dependability --Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. Initiative --Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed. Innovation --Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention. PHYSICAL DEMANDS AND WORK ENVIRONMENT Calculates figures and amounts Analyze statistical and financial data Utilize visual acuity to operate equipment, read technical information, and/or use a keyboard #J-18808-Ljbffr