Office Manager

Job Description

Job Description

Benefits:

• Simple IRA
• Dental insurance
• Health insurance
• Opportunity for advancement
• Vision insurance
• Wellness resources

About the Role:
M&S Machine & Tool Co., Inc. is looking for a motivated and organized Office Manager to join our team in West Haven, CT. This is a key role that keeps our operations running smoothly, supporting both our team and our customers with professionalism and efficiency. If you thrive in a fast-paced manufacturing or industrial environment and love bringing order to a busy workplace, we want to hear from you!

Responsibilities:

• Oversee day-to-day office operations, ensuring a productive and organized work environment
• Manage scheduling, correspondence, and communication between departments, vendors, and customers
• Handle accounts payable/receivable, invoicing, and basic bookkeeping tasks
• Maintain and organize company records, files, and documentation
• Support HR functions including onboarding, employee records, and payroll coordination
• Order and manage office and facility supplies and inventory
• Serve as the primary point of contact for incoming calls, emails, and visitors

Requirements:

• 2+ years of office management or administrative experience, preferably in a manufacturing or industrial setting
• Experience using and ERP system, JobBoss experience preferred and right candidate can easily learn system. 
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software such as QuickBooks
• Strong organizational and multitasking skills with keen attention to detail
• Excellent written and verbal communication skills
• Ability to work independently and take initiative in a small business environment
• Experience with basic bookkeeping, invoicing, or payroll processing is a plus
• Dependable, professional, and a team-oriented attitude

About Us:
M&S Machine & Tool Co., Inc. is a trusted precision machining and tooling company based in West Haven, CT, proudly serving customers with quality craftsmanship and reliable service. Our customers keep coming back because of our commitment to accuracy, on-time delivery, and personalized service. We are a close-knit team that values hard work, loyalty, and a positive workplace where every employee plays an important role in our success.