Governance Coordinator

Job Description

Job Description

Job Title: Governance Coordinator Pay Information: Non-Exempt - $59,000 - $73,800 per year  Location: Remote first work environment with occasional travel and in office meetings.
Must be within commuting distance of Sacramento, CA

 
Who we are:
The California Dental Association is a membership organization that represents 27,000 of the state’s best and brightest dental professionals and champions the oral health of the communities they serve. As the largest state dental association in the U.S., CDA delivers remarkable advocacy initiatives, fierce protection, innovative education and expert guidance to our members. Founded in 1870, CDA has innovated and grown into a family of companies that includes the association, The Dentists Insurance Company (TDIC), TDIC Insurance Solutions, Rotunda Partners and the CDA Foundation.

We’re a mission-driven organization that’s here to empower our members and support their practices, dental teams, profession and patients. By making today easier and tomorrow better for dentists, our employees make a meaningful and direct impact on the health of others.

At CDA we seek out, welcome and invest in talented individuals across unique specialties and prioritize diversity in our hiring practices. We know our employees are integral to our success, and we value their individual talents while encouraging a collaborative, inclusive, respectful and forward-thinking culture. We’re proud to be recognized as a Best Place to Work for factors like our people practices, work environment and trust in senior leaders.

If you’re excited to share your talents at a dynamic organization that’s leading the way in oral health, we invite you to apply to join us.

Company Benefits:
At CDA, we offer a robust benefits package that enhances overall employee well-being and provides options to meet the needs of our diverse workforce. We listen to our employees on matters of wellness and devote time and resources to continuously evaluate our benefits to ensure we can best support their work-life goals.

• Remote and hybrid flexibility and technology to support remote work
• Generous time off program starting at 22 days of PTO and13 paid holidays (includes a floating holiday and winter closure)
• Highly competitive medical, dental and vision plans, including FSA and HSA account options
• 401(k) plans, with a generous match and safe harbor contributions upon eligibility
• Paid parental leave
• Wellness programs, including incentives and an In-Shape Family Fitness discount
• Opportunities for professional development, training and leadership skill-building
• Critical illness, accident, life, pet, short term and long-term disability insurance options
• Employee Assistance Program (EAP) for support navigating day-to-day challenges

Universal Competencies:

• Collaboration: Proactively engages with an iterative mindset to enhance ideas and achieve organizational results; Cultivates relationships, builds partnerships, shares and learns without boundaries.  
• Service: Focusing on meeting needs and exceeding expectations for those served inside and outside the organization.  
• Respect: Embracing others for their true authentic self; nurture and promote an environment that values diversity of thought, input, experience and expertise. 

Role Specific Competencies:

• Approachability: Is consistently approachable, open to feedback and truthful; builds trust and authentic professional relationships. 

• Adaptability:   Appropriately adjusts behavior to changing conditions and business needs; modifies approach to succeed with new situations and timelines. 

• Resourcefulness:   Uses creativity, ingenuity and insight to tackle issues and provide fresh solutions. 

How the Governance Coordinator contributes:

Working closely with the Governance & Strategic Operations Director and Governance and Leadership Manager, this role is responsible for execution of meeting coordination and logistical support for multiple governance entities, including the House of Delegates, Board of Directors, Board of Component Representatives and Committee on Volunteer Placement.  

• Demonstrates strong organizational and prioritization skills while working with internal staff teams, volunteer leaders and external stakeholders. 
• Supports meeting logistics for Board of Directors, Board of Component Representatives and Committee on Volunteer Placement meetings, including but not limited to meeting notices/invites, meeting packet preparation and distribution, attendance tracking, room/AV requests, meal ordering and coordination, meeting room setup and processing reimbursement forms. Supports meeting logistics for workgroups/task forces as assigned.  

• Supports activities for the CDA House of Delegates, including: 

• Composing correspondence – meeting notices, invitations, articles for leadership newsletters, etc. 

• Administration of registration and credentialing for all house attendees, leading up to and onsite, ensuring registration database records are accurate. Serves as the primary point of contact for local executive directors regarding credentialing, including delegate changes.  

• Tracking dental student caucus preferences and communicating with dental students and local society executive directors regarding assignments. 

• Preparing and posting materials on the house site. 

• Working with Marketing to update and publish the leadership recognition brochure. 

• Preparing, packing and shipping onsite materials – office supplies,  badges/credentials, handouts, signage, etc. 

• Processing reimbursement forms for hosted attendees. 

• Collects completed statement of disclosure forms for all volunteer leaders, including house of delegates attendees; runs reports for legal counsel review to identify potential conflicts/concerns.

• Reviews meeting materials to ensure spelling and grammar is correct, formatting is consistent, etc.  

• Participates in cross-departmental discussions regarding local dental society engagement, tracking collaboration between the Board of Directors and Board of Component Representatives and dental society visits/events. 

• Tracks minutes for all governance meetings, posting non-confidential minutes to cda.org. 

• Supports the Board of Component Representatives elections process – conducting outreach to local executive directors, tracking  responses/elections, preparing board ratification item, and updating leadership records following ratification. 

• Assists with communicating leadership placement decisions and updating database records following elections, ensuring accurate tracking/reporting of volunteer leadership service.  

• Runs quarterly volunteer leader attendance reports, providing non-compliance reports to the secretary as necessary. 

• Assists with updates to CDA’s board portal, BoardEffect – creating  workrooms/profiles, updating emails, etc.; assists volunteer leaders with user issues as needed. 

• Supports the governance team in responding to Fonteva inquiries, including running reports. 

• Supports leadership recognition activities, ensuring meaningful recognition for outgoing volunteer leaders - prints, prepares and ships annual thank you letters, certificates and awards. 

• Monitors the governance inbox, responding to inquiries/triaging inquiries to management as appropriate.  

• Monitors volunteer leader email changes, ensuring Outlook distribution lists and BoardEffect contact information is current. 

• Assists with inputting governance department budgets and pulling reports, as needed.  

• Plans/coordinates department events throughout the year, upon request. 

• Identifies, recommends and manages process improvements to increase business efficiencies. 

• Establishes strong internal and external business relationships. 

Minimum Qualifications:

• High school diploma or equivalent. 

• Three (3)+ years  administrative/coordinator level experience, preferably in a volunteer-based association or non-profit environment. 

• Excellent interpersonal, verbal and written communication skills.  

• Ability to research and analyze issues; write reports and business correspondence. 

• Ability to manage multiple priorities simultaneously, operating quickly and efficiently. 

• Ability to perform job duties independently, exercising good judgment, discretion and professionalism. 

• Proven competency of computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint, Teams) and Zoom. 

Preferred Qualifications:

• Strong experience in program/project work.  

• Experience with association governance structures and processes, including working with councils, committees and/or boards. 

• Demonstrated experience developing and fostering effective relationships. 

Working Conditions:       Occasionally (1-33%)              Frequently (34-66%)                Constantly (67-100%)

• Constantly sitting and working on a computer 

• Occasionally standing, walking and bending 

• Occasionally lifting 30-40 lbs. 

• Occasional travel and weekends  

 

We Are CDA

Over our 150-year history, the California Dental Association (CDA) has become a leader in oral health throughout California and the country. Today, we continue to support our community of over 27,000 dentists through our family of companies, which include The Dentists Insurance Company (TDIC), TDIC Insurance Solutions, Rotunda Partners and the CDA Foundation. At CDA, we value individual talents, encouraging a diverse, collaborative, and innovative work environment fueled by new ideas. As our organization continues to grow, we invite you to be a part of what’s next.

CDA is an equal opportunity employer and is committed to the principle of equal employment opportunity for all employees and providing a safe work environment. CDA does not tolerate discrimination or harassment and all employment decisions are based on job requirements and individual qualifications, without regard to race, color, religion, national origin, age, gender, gender identity or expression, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran or military status. If you have a disability or special need that requires accommodation, please contact us at View email address on ziprecruiter.com.

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