Grant Writer

Grant Writer

Looking for a meaningful career in music education or youth development? Explore current job openings at Soundscapes and join a passionate team dedicated to helping young people build confidence, connection, and life skills through the power of music.

Position Summary

The Grant Writer plays a vital role in advancing Soundscapes' mission by securing and stewarding grant funding that supports the organization's programs and strategic initiatives. This position is responsible for researching funding opportunities, preparing compelling grant proposals, coordinating supporting documentation, and ensuring timely submission of applications and reports. Working closely with the Executive Director and Development team, the Grant Writer develops a comprehensive grants calendar, monitors grant compliance, and maintains accurate records throughout the grant lifecycle. The ideal candidate is an exceptional writer with strong organizational skills, attention to detail, and the ability to manage multiple deadlines while communicating the impact of Soundscapes' work through compelling narratives.

Key Responsibilities

Grant Research & Prospecting

• Research and identify foundation, corporate, government, and other grant opportunities that align with Soundscapes' mission and strategic priorities.
• Evaluate funding opportunities and maintain a pipeline of prospective grants.
• Monitor grant databases, funder announcements, and philanthropic trends to identify new funding sources.

Grant Writing & Submission

• Write, edit, and submit compelling grant proposals, letters of inquiry, and supporting application materials.
• Collaborate with staff to gather program data, budgets, outcomes, and supporting documentation needed for applications.
• Ensure all grant submissions are accurate, complete, and submitted by required deadlines.
• Tailor proposals to align with each funder's priorities, guidelines, and requirements.

Grant Administration & Reporting

• Maintain a comprehensive grants calendar tracking application deadlines, reporting requirements, and award timelines.
• Track the status of submitted applications and maintain accurate grant records.
• Prepare and submit timely grant reports and other required documentation for awarded grants.
• Assist with grant compliance by monitoring reporting requirements and coordinating information from program and finance staff.
• Maintain organized electronic grant files and documentation.

Preferred Qualifications

Bachelor's degree or equivalent professional experience. Two or more years of experience in grant writing, nonprofit development, or a related field. Demonstrated success securing grant funding from foundations, corporations, or government agencies. Exceptional writing, editing, and proofreading skills with strong attention to detail. Excellent research, organizational, and project management skills. Ability to manage multiple projects and meet competing deadlines. Experience interpreting grant guidelines and preparing detailed proposals and reports. Proficiency with Google Workspace and Microsoft Office programs; experience with donor or grants management software such as Instrumentl is preferred. Ability to work independently while collaborating effectively with staff across departments. Passion for arts education, youth development, and the mission of Soundscapes.

Work Schedule

Flexible 25-hour work week completed independently as workload permits. Required participation in weekly administrative meetings, bi-weekly Development Team meetings, and bi-weekly check-in meetings with the Executive Director. Remote/hybrid work environment, with optional shared office space in Newport News if desired.

Compensation & Benefits

Flexible work hours Collaborative, mission-driven team culture Paid holidays, vacation, and sick leave Dental and retirement benefits are available