Executive Assistant IV

Job Description

Job Description

This Executive Assistant IV Position Features:
Minimum Qualifications
• High school diploma or equivalent required.
• Prior experience operating in an Executive Assistant role, (5 years direct experience, 10+ years work experience in related roles)
• Demonstrated proficiency in typing and digital system management
• Advanced skills in Microsoft Office Suite, particularly Outlook, Teams and Word, with working knowledge of Excel and PowerPoint strongly preferred.
• Strong written and verbal communication skills, with the ability to effectively interact with employees at all levels, including senior leadership and external partners.
• Proven interpersonal skills with the ability to coordinate and influence activities across teams.
• High attention to detail, ensuring accuracy in documentation, communications, and deliverables within established timelines.
• Ability to manage and coordinate multiple priorities across projects involving diverse stakeholders, including internal teams and external vendors.
• Strong organizational and prioritization skills, with the ability to work independently, manage competing demands, and operate effectively with minimal supervision.
• Demonstrated ability to establish and improve administrative processes, workflows, and office procedures.
• Internal candidates must be in good standing and performing satisfactorily in their current role.
• Where permitted by applicable law, candidates must be fully vaccinated against COVID-19 by the date of hire (applies to U.S.-based roles for external applicants).

Job Qualifications - Preferred
• Knowledge of corporate business processes and procedures such as payroll, benefits, reimbursements and expense reporting, purchasing and departmental budget is preferred.
• Aptitude to learn new and emerging systems and tools to drive efficiency and collaboration for support.
Responsibilities:
Job Description
The Administrative Assistant provides high-level support to three (3) Managing Directors within Delta’s Integrated Marketing and Channels organization. This role requires strong organizational, communication, and problem-solving skills, along with the ability to manage confidential information and operate effectively in a fast-paced, dynamic environment.

This individual will collaborate closely with other administrative professionals within the Marketing and Product organization as well as across the broader Delta enterprise.
Key Responsibilities (not exhaustive):
• Executive Support & Calendar Management
o Manage complex calendars, including scheduling meetings, coordinating priorities, and arranging domestic and international travel.
o Anticipate scheduling conflicts and proactively adjust to optimize executive time.
• Communication & Stakeholder Management
o Serve as a primary point of contact for internal and external stakeholders; screen calls and visitors with professionalism and discretion.
o Handle and resolve routine and sensitive inquiries independently where appropriate.
• Meeting & Event Coordination
o Coordinate meeting logistics including conference room bookings, virtual setup, materials preparation, and catering.
o Capture and distribute meeting notes, action items, and follow-ups.
• Administrative & Operational Support
o Draft, edit, and format correspondence, presentations, and reports.
o Support internal processes and contribute to improving administrative systems and team workflows.
• Financial & Systems Administration
o Prepare and submit expense reports, vouchers, and invoice approvals in a timely and accurate manner.
o Manage IT requests and other internal system needs for executives.
• Team & Culture Support
o Assist in planning and executing team events, offsites, and engagement activities.
o Support visitor management (including VIP badges and tours), and contractor ID renewals.
• Compliance & Workplace Operations
o Ensure adherence to company policies, procedures, and safety practices in all ad

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
- transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
verify.uscis.gov/web/media/resourcesContents/E - Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Company Description

This company offers growth and a great group of people to work with.

Company Description

This company offers growth and a great group of people to work with.