Workplace Experience Administrative Assistant

Workplace Experience Administrative Assistant

The Motional global headquarters are located at 100 Northern Avenue in Boston, MA. Nestled in the bustling Seaport district with sweeping views of Boston Harbor and downtown Boston, the offices are located close to major transit lines and a quick walk to various restaurants and popular attractions.

Mission Summary: This position is responsible for creating a great place to work and providing high-quality customer service to both internal and external customers and providing administrative support for the Boston office. Support a team focused on vehicle testing, product development and vehicle integration. Employee Engagement will be the primary focus with the successful candidate demonstrating the ability to create a welcoming, engaging environment for the Motional employee population.

What you'll be doing:

• Greet visitors, vendors, and employees in a professional and pleasant manner
• Take ownership of the office layout and organization
• Submit invoices to accounting for processing and payment
• Assign seating for and welcome new hires
• Support site management and team members with their various requests and needs
• Write and distribute email, correspondence memos, letters, and forms utilizing G-Suite and Office programs
• Support internal communications and create presentations via Google Slides
• Maintain office and catering supply inventory counts, process orders and acquire goods; as well as ensuring the office supply and kitchen areas are properly stocked
• Keep all Motional branded materials stocked; distribute as directed; manage inventory
• Organize meetings and events for site
• Responsible for the facility's day-to-day operations (such as requesting badges and using Envoy)
• Scheduling conference rooms and meetings, planning catering, coordinating technical needs
• Track data and run reports from Google Sheets and Excel
• Input payment requests and orders into Coupa and Zip
• Act as Facilities dispatcher making service calls
• Coordinate service for a select group of vendors
• Support internal and external events
• Full-time on-site position working across multiple locations, including sister city offices as needed.
• Other duties as assigned

What we're looking for:

• High school diploma or equivalent required, Associate's Degree or Higher preferred
• Prefer 2 4 years of work experience in an administrative/office role
• Ability to work independently without supervision
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and copy machines
• Proficiency in G-Suite and MS Office Suite
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Desire to work in a fast-paced environment
• A self-starter with a high degree of initiative and motivation

Bonus points (not required): Experience working in a fast-paced or high-growth tech company with distributed teams. Experience planning virtual and in-person events to encourage and increase employee participation. Providing a suite of amenities that demonstrate best in class employee experiences.

Why you should join us: This forward facing position gives you direct access to the industry and future of autonomous vehicles. You are front and center in this wildly exciting company, working alongside and collaborating with all departments company wide. Your knowledge of this industry, and why we do what we do, will keep the excitement alive and amaze you every step of the way! Even within this "new normal" workspace, there is never a dull moment.

Safety Requirements: Because interfacing with the public and/or other employees in a confined setting is an essential function of the job, Motional currently requires those performing this role to be fully vaccinated. Anyone hired into this role should be vaccinated by their start date. Motional is an equal opportunity employer, and will provide reasonable accommodation to those unable to be vaccinated where it is not an undue hardship to the Company to do so as provided under federal, state, and local law.

Physical Demands: While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds.

Salary Range $64,000 $76,114 USD