Real Estate Transaction Coordinator

Job Description

Job Description

Chula Vista, CA

Full-Time | $25-28/hr + Performance Bonus

Monday–Friday | In-Office Role

What You’ll Love About This Role

We're looking for a highly organized, client-focused Transaction Coordinator who thrives in a fast-paced, high-performance environment. In this full-time, in-office role, you'll support our agents and clients by managing real estate transactions from contract to close, ensuring every detail is handled seamlessly while delivering an exceptional experience every step of the way.

Guided by our core values, the Transaction Coordination team is dedicated to creating a seamless, five-star experience for every client. In this role, you'll collaborate with a high-performing team that values growth, accountability, and delivering service that consistently exceeds expectations.

This role offers:

• Industry-leading systems (Follow Up Boss, Skyslope, SISU, and more)
• A collaborative team culture where we help each other win
• Clear processes with room for innovation and growth

The chance to be a core part of something big —we’re building a $200M team

Who You Are

• Highly organized, detail-oriented, and able to maintain accuracy in a fast-paced, high-volume environment
• Proactive and accountable, taking ownership of tasks and following through with minimal oversight
• Client-focused with exceptional communication skills and a commitment to delivering outstanding service
• Tech-savvy and systems-driven, with the ability to leverage tools and processes to create a seamless experience
• Collaborative, positive, and growth-minded, thriving in a team environment built on high standards and shared success

Compensation & Perks

• Salary : $25-28/hr (based on experience)
• Paid Time Off
• Health, Dental, and Vision Benefits
• Team bonuses, events, and recognition programs
• Growth opportunities as we scale to 200+ transactions per year
• Fun team culture with client-first values and a strong local brand

$25 - $28 hourly

Your Core Responsibilities

Transaction Management

• Manage residential real estate transactions from contract to close for both buyers and sellers
• Prepare, review, and maintain accurate, compliant, and organized transaction files
• Track key deadlines, contingencies, and milestones to ensure smooth, on-time closings
• Serve as the primary point of communication between agents, clients, lenders, escrow/title, and cooperating agents
• Review title reports and identify potential issues, including trusts, LLCs, vesting, and ownership concerns
• Maintain transaction records in SkySlope and SISU while ensuring compliance requirements are met
• Coordinate home warranties, final walkthroughs, and closing logistics

Client & Vendor Communication (In-Escrow)

• Be a calming, professional point of contact for buyers and sellers throughout escrow
• Provide proactive updates, answer questions, and troubleshoot challenges with empathy and urgency
• Keep vendors and third-party partners in the loop to ensure smooth execution
• Assist with gifting and touchpoints during the transaction for added personalization

Team Operations & Meeting Support

• Assist the team leader in preparing for buyer, seller, and recruiting appointments
• Help manage logistics and materials for meetings and presentations
• Attend occasional client meetings and events to support the team leader

Managing Virtual Support

• Communicate with and help oversee the tasks of our transaction coordinator assistant (virtual assistant)
• Ensure tasks are completed on time and up to standard

Office Admin

• Collect, sort, and distribute incoming and outgoing mail
• Take out office trash and maintain cleanliness in shared areas
• Monitor office supplies and restock as needed
• Maintain inventory records and alert management when supplies need to be reordered
• Perform other light administrative tasks as assigned

What You Bring to the Table

• 1+ years of real estate transaction coordination experience preferred but not required
• Strong knowledge of California real estate contracts, timelines, and disclosures preferred
• Excellent communication skills required — both verbal and written
• High attention to detail and a “no ball gets dropped” mindset required
• Proficiency with tools like Google Workspace, Follow Up Boss, and Skyslope preferred
• Positive attitude, self-starter mentality, and desire to grow with a mission-driven team required

Bonus Points If You Also Have:

• Experience working on a real estate team or at a brokerage
• Familiarity with SISU and eXp Realty systems
• Prior customer service or operations experience in a high-volume setting

Arrive Realty is one of the top-producing real estate teams in San Diego, built on a strong foundation of core values, a clear mission, and a long-term vision. We’re passionate about helping everyday families, military service members, and first-time buyers navigate real estate with confidence and care.