Purchase Specialist

Job Description:

Our team is expanding, and we are looking for a highly skilled and detail-oriented Purchasing Specialist with strong experience in sourcing and managing medical parts and components. In this role, you will play a key part in strengthening our supply chain by ensuring timely and accurate procurement, maintaining optimal inventory levels, and cultivating strong vendor relationships.

You will also have the opportunity to help define, refine, and implement purchasing processes, contributing to a more efficient and standardized workflow across the organization. This position is critical in supporting our operations, improving cost controls, and driving consistency in how we procure and manage medical equipment parts.

Your Responsibilities:

• Manage the full purchasing lifecycle, including sourcing, quoting, purchase order creation, and vendor communication to ensure timely and cost-effective procurement of parts and materials.
• Oversee and maintain the MRP (Material Requirements Planning) system to ensure accurate forecasting, order scheduling, and material availability aligned with service and project demands.
• Monitor inventory and stock levels to maintain optimal balance—preventing shortages while minimizing excess inventory.
• Track all open purchase orders and deliveries, ensuring accurate and timely receipt of materials and resolution of discrepancies.
• Analyze usage and demand data to identify purchasing trends, anticipate needs, and make proactive replenishment decisions.
• Collaborate with Service, Accounting, and Warehouse teams to align purchasing activity with operational priorities and ensure proper billing and documentation flow.
• Work closely with suppliers and manufacturers to obtain quotes, negotiate pricing, and manage lead times and delivery schedules.
• Support the parts quotation process, verifying warranty or service agreement coverage before issuing customer quotes.
• Maintain accurate records of all purchasing transactions, supplier data, and inventory movement within the ERP/MRP system.
• Conduct periodic inventory audits and cycle counts to ensure system accuracy and accountability.
• Evaluate and recommend process improvements to increase efficiency in purchasing, inventory management, and vendor relationships.
• Assist with warranty returns, parts replacements, and coordination of vendor RMAs as needed.
• Prepare and distribute reports on purchasing activity, inventory levels, and supplier performance.
• Partner with management to develop and maintain preferred supplier lists and purchasing standards.

Qualifications:

• High school diploma or equivalent; associate degree or certification in Supply Chain Management, Procurement, or Business Administration
• Proven experience as a Purchasing Specialist, Buyer, or Procurement Coordinator ideally in a technical service or manufacturing environment.
• Working knowledge of MRP/EPR Systems and purchasing workflows.
• Strong understanding of inventory management principles and material planning.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Strong analytical and problem-solving abilities with attention to accuracy and detail.
• Effective communication and negotiation skills when working with vendors and internal departments

EQUAL OPPORTUNITY EMPLOYER

We are an equal opportunity employer. We promote diversity of thought, culture, and background. We celebrate what makes us different and are committed to building a team that represents a variety of experiences. All employment is decided based on qualifications, merit, and business need.

Job Type: Full-time

Work Schedule:

• 9am-6pm CST or as needed

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off