Executive Assistant

Reporting directly to the CEO, this role drives the operating rhythm that keeps the leadership team aligned and key priorities moving forward. More than a traditional gatekeeper, youll serve as a trusted extension of the CEO, exercising sound judgment, anticipating needs, and ensuring seamless execution in a fast-paced, high-growth environment.

While primarily focused on executive and business support, the role may occasionally include personal logistical assistance such as travel coordination, scheduling, or family-related support, requiring flexibility and a true partnership mindset.

Responsibilities

• Own the CEO's calendar end-to-end, not just scheduling, but strategic prioritization. Protect focus time, sequence meetings intentionally, and ensure every day reflects what matters most.
• Serve as a trusted proxy between the CEO and internal teams, investors, board members, customers, and partners. Draft, manage, and triage executive communications with discretion and precision.
• Plan and manage complex domestic and international travel--multi-city itineraries, visas, ground transport, and last-minute changes, with zero dropped balls.
• Coordinate board meetings, investor updates, and exec-level offsites end-to-end, including materials prep, logistics, and follow-through on action items.
• Track CEO commitments, follow-ups, and open loops across the organization. Anticipate what's coming, flag what needs attention, and keep priorities visible.
• Take on light chief of staff responsibilities, preparing briefing documents, synthesizing context before key meetings, and helping the CEO show up fully prepared.
• Partner closely with the broader leadership team and department heads to facilitate alignment, information flow, and timely decisions.
• Handle sensitive business information personnel matters, deal discussions, strategic plans with the highest level of discretion.
• Manage expense reporting, contract routing, vendor coordination, and other operational tasks that keep the executive office running smoothly.

Ideal Experience

• 57 years of Executive Assistant experience supporting a CEO, Founder, or senior executive within a high-growth startup or tech environment.
• Proven ability to operate as a trusted partner to fast-moving leaders, balancing discretion, sound judgment, and proactive problem-solving.
• Exceptional communication skills with experience drafting executive-level communications, investor updates, and internal messaging.
• Highly organized, relationship-driven, and comfortable navigating dynamic, evolving organizations with professionalism and warmth.
• Tech-savvy and operationally minded, with strong proficiency in tools like Google Workspace, Slack, Zoom, JIRA, and AI-enabled productivity platforms.
• Experience supporting periods of rapid growth, with exposure to board operations, investor relations, fundraising, or Chief of Staff-style responsibilities preferred.
• Background in AI, ML, or deep tech environments is a plus.

#118024

The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.