Executive Assistant II

Job Description Summary This individual professionally represents OhioHealth when greeting internal customers, clients, guests, and vendors. This person should be polished, articulate, forward‑thinking, anticipate needs, and be able to problem‑solve quickly and accurately. As an integral part of an executive’s or leader’s team or department, this person will perform a multitude of duties to help leadership effectively serve the strategic goals of the organization. Responsibilities And Duties Calendaring: Complex and strategic calendar management for more than one executive/business leader; including scheduling, time management, organization and prioritization of appointments and meetings. Communication Delivery and Management: Review, organize and prioritize executive’s emails in a timely manner, appropriately greet callers; receive and screen calls; manage and delegate information requests; prepare correspondences using MS Office or other software for presentations, memos, research and proofreading. Meeting Preparation and Management: Create and manage agendas and meeting invitations; coordinate and order catering, gather/disseminate meeting materials, make audio/visual arrangements, take minutes as needed. Fiscal Support: Accurate and timely processing of purchase orders, travel and expense reports, mileage and cash advances for travel, working with Accounts Payable, Procurement and other fiscal offices, and using enterprise software systems such as PeopleSoft/Workday. Technology Application: Leverage and stay current on new or updated technologies introduced by the organization; operate specialty software and provide guidance to executives as needed. Document Management: Handle paper and electronic records, coordinate network/shared drives; organize and retrieve information promptly; secure confidential information in all forms; follow OhioHealth records retention policies and organize long‑term storage as appropriate. Service Delivery: Anticipate executive’s needs and prepare accordingly; interact with customers, peers, and OhioHealth associates with them in mind and be responsive; balance autonomy with teamwork, particularly when supporting multiple executives/leaders. Confidentiality and Discretion: Gain trust and respect by ensuring privacy and security of information; adhere to all information, privacy and security policies, procedures, standards and guidelines. Project Support: Lead or assist projects as required; use critical thinking and reasoning to identify alternative solutions, conclusions or approaches to problems. Supervise or Mentor: Depending on position, help with the development and growth of additional administrative staff. General Office Support: Answer phones and direct calls as needed, greet/receive visitors; may also include email management on behalf of leader/executive, ordering office supplies, managing maintenance and repair of work room multifunction devices (e.g., copier/printers and other office equipment), kitchen/breakroom organization and clean‑up, mail distribution, etc. Other Duties: May be assigned or required as needed. Minimum Qualifications High School or GED (Required). High school graduate; Associate’s Degree or Bachelor’s Degree in Business Administration or related field preferred. 5-7 years of progressive office experience or demonstrated/related administrative experience with advanced training in business or related fields of study. Work Shift Day Scheduled Weekly Hours 40 Department IS Administration Equal Employment Opportunity OhioHealth is an equal opportunity employer and fully supports and maintains compliance with all state, federal, and local regulations. OhioHealth does not discriminate against associates or applicants because of race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, age, ancestry, national origin, veteran status, military status, pregnancy, disability, marital status, familial status, or other characteristics protected by law. Equal employment is extended to all person in all aspects of the associate‑employer relationship including recruitment, hiring, training, promotion, transfer, compensation, discipline, reduction in staff, termination, assignment of benefits, and any other term or condition of employment. #J-18808-Ljbffr