Document Controls Specialist- Power

Document Controls Specialist- PowerLocation: Earth, TX, USPosition Overview: The Document Control Coordinator shall be skilled in using technology to complete their tasks. They are primarily responsible for independently administering and managing the project document control system(s), including logging, transiting, and distributing all relevant documents into the system and distributing them to the appropriate project team members. The Document Control Coordinator is also responsible for coordinating/collaborating with project staff to help facilitate and expedite the project team's efficiencies. They should communicate/collaborate well with a large team to coordinate and complete multiple responsibilities on a deadline.Responsibilities:Responsible for maintaining the Project Document Control Program throughout the project's lifecycle.Control the numbering, sorting, filing, storing, and retrieval of electronic and hard copy documents.Oversee the proper approval, maintenance, and distribution of documents and retention policies.Responsible for reproduction of documents, preparing reports and addendums.Maintain records of incoming document transmittals and prepare outgoing transmittals.Support the efforts to ensure that the system documents are maintained with accurate and current information.Perform process audits to ensure accuracy of all controlled documentation.Assist with requests for information from external customers, vendors, and internal customers (inter-company).Participate as needed in corrective/preventive actions items and their investigations.Guide a team to administer the document flow and distribution at the Project site.Train projects on document control standards, workflow, and systems.Ensure that the confidentiality of sensitive information is protected.Perform other duties as assigned by project management.Perform any task required to support company goals.Qualifications:Basic knowledge of Electronic Document Management Systems (EDMS)Knowledge of records/information management principles and methodologies is an assetProficient in Microsoft OfficeKnowledge of SharePoint and InEight software is a plusWilling to perform a variety of tasks and learn new skillsDetail-oriented, flexible, and highly motivatedExcellent interpersonal, written, and verbal communication skillsAbility to work effectively within a project team with minimal supervisionEssential Functions:Be punctual for scheduled work shiftsFollow directions and instructionsRead and understand documentsWork cooperatively with othersSit for extended periods (up to eight hours)Work professionally with customers and coworkersUse a computer to communicate, create, and access informationManage multiple conflicting priorities in a high-pressure environment while maintaining a customer-focused approachConsistently meet deadlinesApply logical thinking to practical problemsOther Requirements:Regular, reliable attendanceWork productively and meet deadlines timelyCommunicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.Perform work safely and effectively.Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.Work during normal operating hours to organize and complete work within given deadlines.Work overtime and weekends as required.May work at various different locations and conditions may vary.We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.