Senior Financial Analyst

Senior Administrative Analyst

Excelling in quality, innovation, and impact, UCLA Extension (UNEX) is one of the top providers of continuing and professional education in the United States, offering programs and classes to more than 50,000 students per year through approximately 4,500 classes and certificate programs to meet the professional development, continuing education, and personal enrichment needs of the full spectrum of traditional, nontraditional, domestic, international, professional, and continuing education students throughout and beyond Los Angeles.

Under the direct supervision of the Controller, the Senior Administrative Analyst is responsible for general development and monitoring of departmental budgets, financial analysis, decision-making support, and training. The incumbent is part of the financial management team in support of UCLA Extension departments. The incumbent has oversight of budgets ranging from 5 to 15 million dollars (for assigned departments) and is responsible for analysis of overall institutional budgets.

Major responsibilities include providing managerial and financial analysis and related activities in support of the financial and operations management of assigned departments. Job duties include: planning and preparation of annual budgets, performing regular variance analysis, and forecasting. The incumbent also prepares cost/benefit analysis of current and future financial activity; reviews and makes recommendations regarding the financial impact of personnel changes; reviews trends and how they affect forecasting and departmental planning; and prepares ad hoc analysis of programmatic and other proposals (e.g. Return on Investment).

The incumbent also serves as a departmental representative in the operational areas of Accounts Payable, Accounts Receivable, Travel & Entertainment, contracts and grants, and General Ledger (GL). This includes: preparation and transmission of GL entries; interpretation, analysis, and research of GL transactions; preparation of financial and ad hoc reports; and monthly close and fiscal year-end activities. Serve as a liaison between UNEX and various campus departments. Complete other duties and special projects, as assigned.

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Proven success in working as part of a collaborative team in support of the mission of UCLA Extension.
• Skill in planning, preparation, and analysis of fiscal budgets, including comparative trends for use in budgetary review meetings.
• Mathematical skills sufficient to calculate ratios, rates, and percentages applied to general categories (personnel costs, programmatic data, and overhead costs), and other financial information with speed and accuracy.
• Demonstrated ability to take a proactive approach when reviewing financial information, e.g., Identifying analyses that would be productive, attending to discrepancies or problems, and recommending ways of evaluating and comparing data.
• Knowledge of and experience with generally accepted accounting principles, particularly as applicable to a non-profit environment.
• Knowledge of and experience with financial analysis techniques. Skills include financial evaluation of performance metrics as well as expertise in financial modeling.
• Knowledge of accounting, including debit, credit, encumbrances, lien, and account reconciliation.
• Skill in planning, preparation, and analysis of General Ledger information, including financial statements.
• Ability to exercise independent judgment to design and review spreadsheets and reports to ensure accuracy and appropriateness of presentation.
• Knowledge of and experience with advanced financial software, including spreadsheets and databases in order to input financial information. Specific experience with Microsoft products: Windows, Word, Excel, PowerPoint and Access.
• Ability to respond to customer needs and expectations in a supportive and professional manner, with attention to promptness and a focus on solutions.
• Excellent writing skills to be able to prepare written documents, budget narratives, and other reports.

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree Bachelor's degree in a related area and/or equivalent experience/training.

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Schedule

8:00 am - 5:00 pm PST

Union/Policy Covered

CX-Clerical & Allied Services