Fiscal Officer

General Summary : Establishes and monitors financial management system providing effective control over and accountability for all funds, property, and other assets, within the guidelines of federal and state laws, local government codes, and department policies and procedures. Reports to Director or other designated person and works with public accountants, federal agencies, sub-recipients, co-workers, and the public to ensure compliance with regulations governing the use of federal funds and provides accountability to the public and other users of financial information. Position may supervise and/or train subordinate accountant personnel.

Key Responsibilities and Performance Standards

• Manages the financial operations, including budgeting, forecasting, reporting, and regulatory compliance, ensuring funds are spent according to policy. Conducts various Procurement procedures in accordance to policy. Supervises, directs and evaluates assigned staff. Responds to financial inquiries from departmental staff, governmental agencies, contractors, auditors, etc.
• Monitors grant contracts and grant funded projects: maintains extensive knowledge of grant contracts, requirements and grant management processes and regulations; reviews and approves grant fund reimbursements and related payments. Assists external and internal auditors with the review of departmental financial activities.
• Works closely with Finance Department to ensure proper internal controls are in place, timely reconciliations are performed and a Budget Funding Model for the departmental programs is established each year.
• Reconciles various general ledger accounts, letters of credit, posting receipts, disbursements, and adjustments to proper journals, ledgers, and accounts. Processes necessary drawdowns in timely manner, at least monthly. Administers the overall loan servicing area and ensures that everything is in conformance with the City of Augusta policies and procedures as well as state and federal regulations.
• Prepares, maintains and submits a variety of financial reports and records as required by local, state or federal rules and regulations; and prepares, completes, analyzes and reviews a variety of month end, quarterly and yearly financial reports, budget documents and authorization forms.
• Analyzes proposed projects from a financial perspective to include funding sources and availability of funds; coordinates and evaluates needed components of the project; develops plans and coordinates with appropriate staff to implement project.
• Performs other duties of a similar nature or level.

Required minimum qualifications:

Education: BA/BS degree in Accounting, Finance, Business Administration or related occupational field. Master's degree in Business Administration, Public Administration, or related field preferred.

Experience: Five (5) years in Accounting, Finance, Public Administration, or Business Management.

Knowledge/Skills/Abilities:

Knowledge of:

• Procedures and requirements for grant management, budget preparation, review, and analysis, financial system operations, GAAP.
• Relevant federal, state and local laws and county policies and procedures.
• Principles of planning, organizing, establishing priorities, and maintaining interpersonal and outside relationships with vendors and federal officials.

Skill in:

• Accounting, personal computers, specialized software, mathematical calculations, and interpretation and analysis of complex data and federal regulations.
• Communicating effectively.
• Supervising and/or training designated subordinate personnel
• Ability to work independently

Licensing/Certification:

• Possession of a valid driver's license with good driving history. If State license is other than Georgia or South Carolina, applicant must obtain a license in Georgia or South Carolina within 30 days of employment.

Less than 50% of this position involves travel from the office to other locations.

PERFORMANCE APTITUDES:

• Data Utilization : Requires the ability to coordinate, manage, and/or correlate data. Includes exercising judgment in determining time, place and/or sequence of operations, referencing data analyses to determine necessity for revision of organizational components, and in the formulation of operational strategy.
• Human Interaction: Requires the ability to act as lead person or crew leader, providing guidance to a work unit, coordinating activities, and reviewing work of the unit.
• Equipment: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
• Verbal: Requires the ability to utilize a wide variety of reference, descriptive, advisory, accounting methods and/or design data and information.
• Math: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures.
• Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.
• Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.
• Physical Abilities: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.
• Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.
• Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.