Business & Admin Assistant

Job Description

Job Description

Title: Business & Admin Assistant

Position Type: Professional Tech, Full-time

College: Colorado Northwestern Community College

Division: Finance and Administration

Department: CNCC Projects/Grants

Campus: CNCC Rangely Campus

Location: Rangely

Salary Range: 40,000-41,000

 

Who We Are:

Colorado Northwestern Community College fosters educational excellence and student success, prepares students for local and global citizenship, anticipates and responds to the needs of surrounding communities, and contributes to evolving regional economic development.

CNCC serves northwest Colorado through campuses in Rangely and Craig. Employees work in a collaborative, community-focused environment while enjoying access to the outdoor recreation, natural beauty, and close-knit communities of rural Colorado.

Position Title: Business & Admin Assistant

Department/Division: Business and Administration

Position Number: 410200

Employment Status: Full-time, 40 hours per week

Salary: $41,000 annually

Primary Work Location: Rangely Campus, 500 Kennedy Drive, Rangely, Colorado 81648

Campus Responsibility: College-wide, supporting both the Rangely and Craig campuses

Work Arrangement: Primarily on-site. Limited hybrid work may be considered under CNCC’s Alternative Work Arrangement process and operational needs. Most responsibilities must be completed on campus.

Travel: Occasional in-state travel, including travel to the Craig Campus and for professional development

Reports To: Procurement and Contracts Manager and Vice President of Business and Administration

Supervises: No direct reports

Revised Date: August 24, 2026

 

Job Summary:

Under the direction of the Procurement and Contracts Manager, the Business Assistant provides administrative and operational support for Colorado Northwestern Community College’s purchasing, travel, procurement card, fixed asset, copier lease, contract, and related business processes.

This position reviews and processes requests, assists departments with navigating applicable state fiscal and procurement requirements and college procedures, provides training and customer service, and coordinates assigned projects across the Business and Administration Division. The Business Assistant supports both CNCC campuses and works collaboratively with the Vice President of Business and Administration and other college departments as needed.

Duties & Responsibilities:

Evaluate and process purchasing requests in accordance with applicable state procurement requirements, fiscal rules, and internal college policies and procedures.
Review purchasing requests and determine the appropriate purchasing method or process.
Prepare and process purchase orders following review and approval by the Procurement and Contracts Manager.
Provide responsive customer service to campus departments and serve as a facilitator for timely, compliant, and cost-effective purchasing.
Meet regularly with key campus groups to understand purchasing needs, identify concerns, and assist departments with planning appropriate purchasing activities.
Coordinate CNCC travel processes and submissions.
Review travel documentation and related transactions for completeness, accuracy, and compliance with applicable requirements.
Coordinate and manage procurement card processes and records.
Oversee and review purchases made through CNCC’s Amazon Business account.
Develop and deliver campus training related to general purchasing guidelines, procedures, systems, and responsibilities.
Create clear and user-friendly purchasing instructions, reference materials, and process documentation.
Work with the Procurement and Contracts Manager and Assistant Controller to identify equipment that meets the capitalization threshold for fixed assets.
Assist with fixed asset records and the annual inventory audit.
Coordinate leased copier services for CNCC campuses, including maintaining lease information, scheduling repairs, ordering supplies, and reporting monthly meter readings to vendors.
Initiate and assist with feasibility studies, cost estimates, budgets, application documents, and other materials for assigned projects.
Build and maintain working relationships with external agencies, vendors, and partners to facilitate purchasing and assigned projects.
Assist with contract and lease schedules, records, renewals, and related administrative management.
Coordinate special projects and assigned business and administrative tasks.
Provide administrative support to the Craig Campus, Foundation Office, Academics, Athletics, Student Services, Human Resources, and other college offices as needed.
Provide college-wide support to both the Rangely and Craig campuses.
Participate in applicable training and professional development.
Travel periodically to the Craig Campus or other in-state locations as required.
Perform other duties as assigned by the Procurement and Contracts Manager, Vice President of Business and Administration, or President.

Competencies/KSAs:

Knowledge of administrative and purchasing processes, with the ability to learn and apply applicable state fiscal rules, procurement requirements, and college policies and procedures.
Ability to interpret established requirements and determine the appropriate process for purchasing and business transactions.
Strong customer service skills and the ability to respond professionally to the needs of campus departments.
Ability to establish and maintain effective working relationships with employees throughout CNCC, the Colorado Community College System, vendors, external agencies, and community partners.
Ability to work effectively both independently and as part of a team.
Effective verbal and written communication skills.
Ability to communicate purchasing and business requirements clearly to individuals with varying levels of experience.
Ability to listen to stakeholders, document their needs, identify concerns, and develop clear and practical solutions.
Negotiation and problem-solving skills.
Ability to develop and deliver clear, professional, and user-friendly training materials that accommodate different learning styles.
Technical aptitude and the ability to learn new systems, processes, and software.
Proficiency with Microsoft applications and the ability to use technology to organize work, communicate, track information, and solve problems.
Project coordination and project management skills.
Strong organizational, prioritization, and time-management skills.
Ability to manage multiple responsibilities and meet established deadlines.
Strong attention to detail and commitment to accuracy.
Initiative and the ability to complete responsibilities with limited oversight.
Professional judgment, personal integrity, and a commitment to ethical behavior.
Commitment to diversity, inclusion, and respectful workplace practices.
Service-oriented and positive professional approach.
Ability to provide leadership and guidance related to assigned processes without direct supervisory authority.

Minimum Qualifications:

Bachelor’s degree from an accredited institution or an equivalent combination of education, training, and relevant experience. Relevant experience may substitute for the educational requirement.
Minimum of one year of experience in an administrative or office support role.
Proficiency with Microsoft applications and standard office technology.
Ability to operate a computer, copier, printer, and other standard office equipment.
Valid driver’s license.
Ability to travel periodically to the Craig Campus and other in-state locations.
Ability to perform the essential duties of the position with or without reasonable accommodation.

Preferred Qualifications:

Experience working in a higher education environment or system.

Selection Process:

 

Application Instructions: 

All interested and qualified applicants are asked to submit a cover letter, resume, and three letters of recommendation, along with a completed Colorado Northwestern Community College application for exempt employment to the Department of Human Resources.

CNCC is an Equal Opportunity Employer.

After filling out your application, please save it as a PDF and email it along with cover letter and letters of recommendation to View email address on ziprecruiter.com

Additional Information/Benefits:

This is a full-time, 40-hour-per-week position based primarily at the CNCC Rangely Campus. The position is primarily on-site. Limited hybrid work may be considered through CNCC’s Alternative Work Arrangement process based on operational needs, supervisor approval, and the responsibilities of the position. Colorado Northwestern Community College offers a comprehensive benefits package to eligible employees. Benefits available to this full-time Administrative, Professional, and Technical position include:

Medical, dental, and vision insurance options
Group life insurance and disability insurance options
Retirement benefits through the Colorado Public Employees’ Retirement Association (PERA)
Access to supplemental retirement savings options, including 457 and 403(b) plans
Fifteen hours of annual leave accrued each month
Ten hours of sick leave accrued each month
Paid holidays in accordance with Colorado Community College System policy
Tuition reimbursement for eligible employees and eligible dependents for qualifying courses taken at a Colorado Community College System college
Additional leave programs, including bereavement leave, jury leave, military leave, community and parental academic leave, Family and Medical Leave, and Colorado Paid Family and Medical Leave Insurance, when eligibility requirements are met

Employee and eligible dependent tuition reimbursement may be available for up to 30 credit hours per academic year, subject to Colorado Community College System policy, course eligibility, successful completion requirements, and available college approval.

Specific benefit eligibility, coverage options, premiums, employee contributions, plan provisions, and leave requirements are governed by current State Board for Community Colleges and Occupational Education benefit plans and Colorado Community College System policies and are subject to change.

Periodic in-state travel may be required, including travel to the Craig Campus and travel for training or professional development.

This position description is not intended to be all-inclusive. The employee may be required to perform other duties assigned by the supervisor or college management.

This position has been reviewed under Colorado Revised Statutes § 24-50-135(1) and determined to meet the applicable criteria for exemption from the State of Colorado Personnel System.