Staff/Senior Accountant

Job Description

Job Description

The Staff Accountant is responsible for supporting key accounting functions, including payroll processing, accounts receivable, accounts payable, and general accounting support. This role requires strong attention to detail, organizational skills, and the ability to manage multiple priorities in a fast-paced, ever-evolving environment all while maintaining the utmost confidentiality and discretion.

Key Responsibilities:

Payroll

• Process weekly payroll for 150+ employees accurately and on time
• Ensure compliance with federal, state, and local payroll regulations
• Adhere to the administration of Company Payroll exceptions by referring to the Handbook
• Maintain payroll records and resolve any discrepancies
• Coordinating with HR on employee changes impacting payroll

Accounts Receivables

• Assist Sales with customer invoicing and billing process
• Monitor customer accounts and follow up on outstanding balances
• Apply cash receipts, process credit card payments, and reconcile AR accounts
• Support credit and collections activities

Accounts Payable

• Process vendor invoices and ensure proper approvals, coding and electronic filing
• Maintain vendor records and respond to inquiries
• Support payment runs when needed (checks, ACH, wires)

General Accounting Support

• Maintain accurate financial records and documentation
• Support audits and reporting requirements
• Other accounting support as needed

REQUIRED SKILLS:

• Strong organizational and attention to detail skills with a strong focus on double checking for accuracy
• Adherence to strict confidentiality while maintaining professional objectivity
• Problem-solving ability with great follow-up tenacity to seek resolution
• Capability to find and identify system weaknesses and propose new workflow solutions
• Ability to work independently as well as part of an ever evolving and growing team
• Takes initiative and seeks additional training or direction when needed
• Effective, professional communication and comfortability to interact via face-to-face, phone, and email communication with all levels of management, employees, suppliers and customers
• Perform verifying or recording tasks which require the ability to make mathematical computations such as adding, subtracting, multiplying, and dividing

PREFERRED EDUCATION and EXPERIENCE:

• Associate or Bachelor’s degree in accounting, Finance, o r related field (or equivalent experience)
• 2+ years of relevant accounting experience, preferably with an ERP platform
• 2+ years full cycle, multi-state payroll processing, preferably with ADP platform
• Strong Microsoft Excel skills

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