Legal Administrative Assistant - Real Estate

Legal Administrative Assistant

As a Legal Administrative Assistant, you will provide comprehensive support for our Real Estate, Construction & Development Service Line performing substantive legal tasks and administrative duties. In this role, you will work on all aspects of real estate law such as drafting and reviewing various real estate documents, updating and recording documents, disbursing files, and communicating with all parties to the transaction as requested. The ideal candidate will have 5+ years of real estate legal administrative experience and demonstrate a willingness to learn and assist in overall production of closing. The Legal Administrative Assistant is a hourly non-exempt position and will work full-time from our St. Petersburg, Florida office.

What You'll Do

• Draft, format and review real estate documents including but not limited to purchase and sale agreements, deeds, affidavits, notes, mortgages, UCC financing statements, easements, leases, loans, corporate filings and resolutions, and other related real estate documents
• Contact various governmental offices and conduct public record searches to obtain real estate ownership, taxes, land use and zoning information
• Coordinate recording and filing documents in state and local offices
• Keep clients, agents, and lenders informed of status of transaction(s) as requested by the attorney and/or paralegal
• Maintain and update client files, case documents, and transaction records
• Disburse funds via wire transmittals or checks, and reconcile invoices and outstanding funds
• Provide additional administration support such as scheduling, calendaring deadlines, answering phones and managing correspondence

What We're Looking For

• Minimum 5+ years of real estate legal administrative assistant experience
• High School Diploma required; Bachelor's degree in related field of study preferred
• Proficiency in using Microsoft Office Suite
• Ability to manage multiple projects or tasks in a demanding environment
• Excellent "people" skills and ability to identify solutions when faced with a problem
• Ability to maintain composure under pressure and exemplify a high level of patience

Who We Are

We're not just another law firm - we're something different. At Shumaker, our professional staff are the backbone of our success, providing the essential support that enables our firm to thrive. From operations and finance to marketing and technology, our team members enjoy a collaborative, people-first culture where their contributions truly make an impact. As one of the 200 largest law firms in the United States, we're looking for talented professionals who want to grow their careers and be part of a firm that values dedication, teamwork, and innovation.

Physical Requirements

• Ability to sit frequently (up to 6 hours per day)
• Static sitting position for up to 1 hour at a time
• Occasionally lift and carry up to 20 pounds (about 30 minutes per day)

We are committed to providing reasonable accommodations to individuals with disabilities to ensure equal access to employment opportunities. If you require accommodations during the application or interview process, please let us know.

Notice to Recruiters: We are not accepting outside recruiter applicants at this time. If you have any questions please reach out to Colleen Miller, Director of Recruitment at View email address on click.appcast.io. Kindly do not contact attorneys directly.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.