Payroll Assistant

Payroll Assistant

AMERISAFE is seeking a detail-oriented, productivity driven professional to add to our Excellence Team based in DeRidder, LA. The Payroll Assistant will assist and support the human resources and payroll departments in accordance with the objectives and procedures outlined by the company.

Duties and Responsibilities:

• Assist in maintaining the applicant tracking system, performing recruiting duties as directed by the HR Generalist
• Coordinate pre-employment screening and communicate results in accordance with departmental procedures
• Provide basic orientation to new hires upon the start of employment
• Prepare new employee electronic files, ensuring secure and confidential documents are properly stored
• Enter required information on new employees in ADP
• Train new employees on all procedures related to payroll, time entry and auto reimbursement, if applicable
• Back up Payroll Manager duties with enhanced access and rights in ADP
• Respond to all employment verifications
• Verify and administer garnishment orders
• Process all employee manual payroll checks
• Verify accuracy and proper approval of time entries submitted via ADP
• Process accurate and timely data entry into ADP for semi-monthly payrolls, including reviewing reports and balancing totals prior to transmission
• Create pay wires after all payrolls for billing internal companies
• Complete changes to personal payroll data based on employee requests
• Verify approvals on change requests and secure executive approval where necessary
• Enter all changes submitted via change notices, including job titles, business unit, salary, reporting structure, etc.
• Reconcile all vacation and personal time
• Assist with reconciling benefit billings, charging internal companies as necessary
• Prepare monthly and quarterly payroll analysis reports for management
• Distribute payroll checks as required
• Act as the internal liaison for the auto reimbursement program
• Process terminations through ImageRight and in ADP, ensure accurate calculation of final pay and earned/unused time off balances, file separation notices with the appropriate state, if needed, etc.
• Maintain job description library and interview guides
• Maintain the company organizational chart, ensuring job titles and reporting structures are accurate
• Maintain monthly and quarterly reports and provide ad hoc reports as requested
• Maintain HR and Payroll records in ImageRight
• Assist with employee handbook updates
• Maintain the HR and Payroll intranet pages
• Maintain a quarterly training calendar for compliance training for employees and supervisors, assigning accordingly
• Manage labor posters subscriptions, ensuring electronic and physical posters are compliant for all locations
• Attend job fairs and off-site training events as requested
• Assist with training and mentoring other staff members

Qualifications:

• High school diploma required; Associate degree in business, accounting or Human Resources preferred
• Experience in a similar role preferred; HR or payroll processing experience a plus
• Reliability in checking own work to ensure accuracy
• Excellent computer skills needed to be successful; Proficiency in Excel required; Familiarity with ADP a plus
• Highest level of confidentiality and understanding of sensitive information required
• Excellent organization, interpersonal, written and verbal communication skills with the ability to communicate effectively at all levels of the company
• Strong sense of self-motivation and the ability to work independently
• Ability to manage multiple tasks and projects simultaneously, prioritizing as necessary to meet deadlines
• Foster the AMERISAFE culture by embracing the pillars of consistency, focus, frugality, ownership and service.

Upon an offer and acceptance of employment with AMERISAFE, you will be required to complete our pre-employment screening, which includes a criminal background check, a 10-panel drug test and, if applicable, a review of your motor vehicle report. A 10-panel drug test includes amphetamine/methamphetamine, barbiturates, benzodiazepines, cocaine metabolite (BZE), marijuana metabolite (THCA), methadone, methaqualone, codeine/morphine, phencyclidine, propoxyphene.