DATA ENTRY CLERK

Job Description

Job Description

Job Title: Data Entry Clerk

Job Type: (Remote)

Job Summary

The Data Entry Clerk — Administrative / Office Support is responsible for accurately entering, updating, organizing, and maintaining company information and records. This position provides administrative assistance to various departments by processing documents, maintaining databases, preparing reports, organizing files, and supporting day-to-day office operations.

Key Responsibilities

• Enter, update, and maintain accurate information in databases, spreadsheets, ERP systems, and other company systems.

• Review source documents for completeness, accuracy, and consistency before entering information.

• Verify entered data against original documents and correct errors or discrepancies.

• Process invoices, forms, applications, orders, records, correspondence, and other administrative documents.

• Maintain organized electronic and physical filing systems.

• Scan, upload, rename, categorize, and archive documents according to company procedures.

• Retrieve and provide records and documents when requested by authorized personnel.

• Prepare spreadsheets, reports, lists, summaries, and other administrative documents.

• Update customer, vendor, employee, inventory, financial, or operational records as assigned.

• Assist with document preparation, formatting, printing, copying, and distribution.

• Respond to routine internal requests for information and administrative support.

• Route documents, correspondence, and requests to the appropriate departments or personnel.

• Monitor shared inboxes, administrative requests, or data-entry queues as assigned.

• Assist with scheduling, meeting preparation, and general office coordination when required.

• Maintain office supplies and assist with supply ordering and inventory tracking.

• Support mail, shipping, receiving, and document distribution activities.

• Assist departments with routine administrative and clerical tasks.

• Perform data searches and retrieve information from company databases and filing systems.

• Identify duplicate, incomplete, outdated, or inconsistent records and coordinate corrections.

• Maintain confidentiality of company, customer, employee, financial, and other sensitive information.

• Follow established data-entry procedures, document-control standards, and internal policies.

• Assist with audits, record reviews, data cleanup, and administrative projects.

• Meet established data-entry accuracy, productivity, turnaround-time, and quality standards.

• Identify opportunities to improve administrative workflows, filing systems, and data-entry processes.

Qualifications

• High school diploma or equivalent required.

• 1–2 years of data entry, administrative, clerical, office support, or related experience preferred.

• Strong typing and data-entry skills with a high level of accuracy.

• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.

• Strong attention to detail and organizational skills.

• Good written and verbal communication skills.

• Ability to handle repetitive tasks while maintaining accuracy and productivity.

• Ability to manage multiple priorities and meet deadlines.

• Basic knowledge of office equipment such as scanners, printers, copiers, and multifunction devices.

• Ability to handle confidential information professionally.

Preferred Qualifications

• Experience with ERP, CRM, document-management, or database systems.

• Experience with Microsoft Excel, including sorting, filtering, formatting, and basic formulas.

• Experience with electronic document management and digital filing systems.

• Experience processing invoices, purchase orders, customer records, or other business documentation.

• Experience with optical character recognition (OCR) or document-scanning systems.

• Familiarity with office administration and records-management procedures.

• Experience supporting multiple departments in a fast-paced office environment.

• Bilingual or multilingual communication skills where required.

Key Skills

• Data Entry

• Administrative Support

• Office Administration

• Records Management

• Document Management

• Database Maintenance

• Microsoft Excel

• Microsoft Word

• Microsoft Outlook

• Typing & Keyboarding

• Data Verification

• Data Accuracy

• Filing & Archiving

• Document Processing

• Report Preparation

• Spreadsheet Management

• Information Retrieval

• Office Coordination

• Email Management

• Confidentiality

• Time Management

• Organization

Core Competencies

• Data Accuracy: Ability to enter, verify, and maintain information with a high degree of accuracy.

• Attention to Detail: Ability to identify errors, inconsistencies, missing information, and duplicate records.

• Organization: Ability to maintain well-organized files, databases, documents, and administrative records.

• Administrative Support: Ability to provide reliable day-to-day clerical and office assistance to departments and management.

• Time Management: Ability to prioritize multiple tasks and complete work within established deadlines.

• Computer Skills: Ability to efficiently use office software, databases, spreadsheets, email, and document-management systems.

• Confidentiality: Ability to appropriately handle sensitive company, customer, employee, and financial information.

• Communication: Ability to communicate clearly and professionally with coworkers, managers, vendors, and other stakeholders.

• Process Compliance: Ability to follow established data-entry, document-control, filing, and administrative procedures.

• Reliability: Ability to consistently complete assigned administrative and data-entry responsibilities accurately and on time.