Administrative Assistant III

About Us Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey. As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally. We take pride in our student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community. In addition to our commitment to student success, we also value the well-being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the needs of our faculty and staff. From competitive compensation to health and wellness programs, and professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued. Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260-acre campus located just 30 miles northeast of downtown Atlanta. Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a stimulating environment for personal and professional growth. Join GGC and become part of a dynamic team that plays a pivotal role in shaping the lives and celebrating the achievements of our students. Together, let's make a positive impact and empower the next generation of leaders. Job Summary The Administrative Assistant III is part of a dynamic team in New Student Connections which falls under the umbrella of Enrollment Management Services. This position has the important responsibility of providing quality service to current and prospective students, parents, staff, faculty and other constituencies. This position is responsible for performing a variety of administrative duties and supporting daily operations for the Office of New Student Connections which includes Orientation, Campus Tours, Preview Day, Admitted Student Day, etc. The Administrative Assistant III is proactive, anticipates, and is a vital member of a team responding to internal and external demands. The Administrative III plays a key role in fostering a positive work environment with the expectation of continuous improvement and first-class customer service. This position participates in divisional activities as a member of the Enrollment Management Services Division. Collaborative and team-oriented skills with a commitment to student success are essential attributes for the individual in this position. Responsibilities Work collaboratively with staff, faculty, and other departments and divisions across campus in the planning, scheduling, preparation, facilitation and implementation of New Student Connections programs, events and trainings. Track budgets for departmental expenditures. Process invoices, payment requests, purchases, travel requests and reimbursements of expenses. Handle and maintain confidential information and records. Order and maintain event supplies and departmental office supplies. Assist with managing daily operations in the office, answer phones, and other correspondence. Solve student/parent issues via phone, email, and in person. Participate in projects that support enrollment management services, goals of the college and perform other duties as assigned. Required Qualifications High School or GED 3 years as Administrative Assistant or relevant office experience. Preferred Qualifications Experience with Banner Self-Service system Prior budget tracking experience Knowledge, Skills, & Abilities Accuracy and attention to details. Excellent communication skills. Strong organizational skills. Excellent working knowledge of Microsoft office products WORD and EXCEL. Working knowledge of other MS Suite products. Strong interpersonal skills. Ability to make decisions without immediate supervision. Ability to be flexible with regard to weekly schedule and assignments. Previous customer service experience. Ability to handle a fast paced and frequently changing environment. Ability to maintain confidentiality. USG Core Values The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at . Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at . Conditions of Employment Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request. Equal Employment Opportunity Georgia Gwinnett College is an equal employment, equal access, and equal opportunity employer. It is the policy of Georgia Gwinnett College to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50). For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR at View phone number on click.appcast.io or email View email address on click.appcast.io. Background Check Position of Trust + Credit Other Information Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state. Georgia Gwinnett College