Event Coordinator

Overview Stevenson School is a PK‑12 co‑educational, college‑preparatory boarding and day school located in the Central Coast of California. The Upper Division campus is on Pebble Beach, while the Lower/Middle Campus is in Carmel‑by‑the‑Sea. Stevenson is mission‑driven and aims to help students shape joyful lives while instilling a passion for learning and achievement. We are seeking an organized and collaborative Advancement Events Coordinator to join the Advancement team, starting August1,2026, reporting to the Director of Constituent Relations. The role focuses on planning and executing a year‑round calendar of events that support parent engagement, alumni relations, and stewardship initiatives. Responsibilities Organize and execute events that support parent engagement and alumni relations, including Family Weekend, class parties, new‑family gatherings, volunteer appreciation events, Pirate Parents Club‑sponsored events, Reunion Weekend, regional receptions, and affinity group events. Manage all event logistics from initial planning through post‑event follow‑up, including facilities requests, venue sourcing, catering, rentals, audiovisual needs, seating arrangements, signage, setup and breakdown coordination, and reconciliation of event‑related invoices and payments. Create and manage event and communications in Slate, including invitations, RSVPs, and attendance. Develop and maintain event timelines, production schedules, and budgets to ensure events are completed on time and within budget. Track year‑to‑year and event‑to‑event engagement metrics to determine the effectiveness of events and inform future planning. Organize Grandparents Day at the Pebble Beach campus and provide support for Grandparents Day and other events at the Carmel campus, as needed. Assist in planning logistics for international and domestic advancement trips, including flight and hotel accommodations, alumni and parent receptions, and donor visits. Provide additional administrative support for major gift‑level sponsorship solicitations and in‑kind sponsorships. Manage event budgeting and credit card management. Qualifications Bachelor's degree. Three to five years of professional experience in event planning or a related field. Familiarity with CRMs, web, and standard workplace technology. Excellent interpersonal, written, and verbal communication skills. Strong organizational, presentation, and social skills. Ability to manage multiple demands simultaneously. Familiarity with an independent school environment. Capacity to anticipate challenges and initiate solutions. Flexibility to work an average of three to four evenings and one weekend per month. High degree of professionalism and confidentiality. Willingness to be flexible and multitask in a fast‑paced environment. Customer‑focused approach and ability to work independently. Salary & Benefits Salary range: $70,000–$80,000, commensurate with experience. Benefits include retirement plan contributions, choice of Anthem medical plans with generous premium coverage provided by the School, vision and dental group plans, support of ongoing professional development, housing and fuel stipends for eligible employees, and meals provided on school days. EEO Statement Stevenson is an equal‑opportunity employer and does not discriminate on the basis of race, color, religion, sex, gender identity, national origin, age, disability, marital status, sexual orientation, or any other characteristic protected by law. Candidates from underrepresented backgrounds are encouraged to apply. #J-18808-Ljbffr