Project Coordinator

Project Coordinator We are excited to announce that the University of South Carolina is seeking an experienced Project Coordinator to join the Facilities Planning, Design and Construction (FPDC) department at our Columbia Campus. This role will support the design and construction of university capital projects, ensuring accurate documentation, contract administration and timely execution of the scope of work. Posting Details Posting Number: STA00801PO26 Job Family: Operational Analysis Job Function: Project Management USC Market Title: Project Coordinator Job Level: P1 - Professional Business Title (Internal Title): Project Coordinator Campus: Columbia Work County: Richland College/Division: Division of Administration and Finance Department: DAF Facilities Planning and Construction State Pay Range: G09 USC Market Range: MRF - $53,576 $66,970 $80,364 Anticipated Hiring Range: $53,576 - $66,970 Part/Full Time: Full Time Hours per Week: 37.5 Basis: 12 months Job Search Category: Other Location & Working Hours Location: Columbia, SC (Richland County) Work Schedule: Monday-Friday 8:00 a.m. – 4:30 p.m. or 8:30 a.m. – 5:00 p.m. (must be willing to work a flexible schedule). Salary & Benefits Anticipated Hiring Range: $53,576 - $66,970 Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities Job Summary The Project Coordinator plays a vital role in supporting the successful planning, design, and construction of University capital projects by providing comprehensive project coordination, contract administration, and documentation support for the Facilities Planning, Design and Construction (FPDC) department. Reporting directly to the Director of Facilities Planning, Design and Construction, this position is responsible for preparing, processing, tracking, and maintaining contracts, amendments, change orders, procurement documents, and project records while ensuring accuracy, compliance, and timely execution. The Project Coordinator collaborates closely with project managers, University stakeholders, Procurement and Purchasing, consultants, and contractors to facilitate project delivery, monitor document workflows, resolve administrative issues, maintain project archives and drawing records, generate reports, support project closeout activities, and communicate process improvements. This position requires exceptional organizational skills, attention to detail, sound judgment, and the ability to manage multiple priorities while serving as a key resource in advancing the department’s capital project initiatives. Minimum Required Education and Experience Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience. Required Certification, Licensure/Other Credentials None specified. Preferred Qualifications None specified. Knowledge, Skills, and Abilities Professional oral and written communication skills to reach a wide target audience comprised of mid to senior level Finance and Administration professionals. Ability to make timely and sound decisions with limited oversight based on multiple factors as they relate to contracting. Manage work assignments efficiently and associate with project managers and staff. Ability to develop a wide base of close customer relationships; to interact with various levels of personnel; to use technology; and involve stakeholders. Job Duties Duty Group 1 – 45% Time Essential Function: Yes Percentage of Time: 45 Assists all FPDC staff with the planning and implementation of capital projects. Monitor internal document processing and provide regular communication updates to project managers, supervisors and stakeholders. Assist all FPDC staff with timely preparation of all capital project initiation documents including, contracts, amendments & change orders. Assist all FPDC staff receiving state forms from Procurement and ensure forms are properly documented, executed and filed in the project’s appropriate electronic file. Communicate and coordinate with USC Purchasing and Procurement to troubleshoot and solve issues with delayed PO’s and contracts. Assist PM’s with project closeout document collection and archiving. Duty Group 2 – 25% Time Essential Function: Yes Percentage of Time: 25 Exercise critical decision-making regarding the project documentation process while supporting the FPDC team, stakeholders and outside vendors on matters related to project process, contracts and agreements. Educate and inform leadership, staff and outside contacts of changes in processes related to contracting and related endeavors. Completion of necessary reports and timely submission of other documents as requested. Maintains accurate and meticulous records of all executed contracts. Assists quarterly with the update of the Project Management Manual. Keeps up to date records documenting the current status of the expenditures on IDQ contractsand issuing monthly reports to project managers. Collaborate with FPDC and Facilities Service leadership to ensure all shared Design and Construction General Requirements & Standards are documented and made available for stakeholder, staff and consultant use. Duty Group 3 – 15% Time Essential Function: Yes Percentage of Time: 15 Assists all FPDC staff with regular documentation of site conditions during construction through the creation of weekly progress reports. Assist with follow-up from University partner departments on status of work completion Duty Group 4 – 10% Time Essential Function: Yes Percentage of Time: 10 Maintains the FPDC drawing vaults, both electronic and paper. Following the State and USC document retention guidelines. Works on a regular basis to clear the backlog of electronic drawing files needing to be tagged with the proper identifiers. Duty Group 5 – 5% Time Essential Function: Yes Percentage of Time: 5 Performs other duties as required by the Director, Assistant Director and AVP of Facilities Planning, Design and Construction/University Architect Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. Safety Sensitive or Security Sensitive: No Hazardous weather category: Non-Essential Posting Detail Information Number of Vacancies: 1 Desired Start Date: (open) Job Open Date: 10/26/2026 Job Close Date: 12/10/2026 Open Until Filled: No Special Instructions: Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by December 10, 2026. The University of South Carolina offers a valuable benefits package including but not limited to: Health and Life Insurance, Retirement Programs, Paid Tuition, Dependent Scholarships, Annual Leave, Sick Leave, 13 Paid Holidays (including an extended December holiday), Paid Parental Leave, Professional Development Opportunities. EEO Statement The University of South Carolina does not discriminate in employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other protected category under applicable law. About USC From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond. Veterans' Preference Statement The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities. Contact & Applied We are only accepting applications submitted by December 10, 2026. #J-18808-Ljbffr University of South Carolina