Contract Administrator at Cerris Systems in Omaha, Nebraska

Job TitleWork hard, have fun! At Cerris Systems, we believe in delivering quality craftsmanship while having fun along the way. Our group of construction companies prides itself on our almost 100-year history, our employee ownership structure, and our competitive pay and benefits. From the moment you start working with us, we've got your growth in mind. We believe Cerris isn't just a great place to start your career - it's a great place to watch it advance for years to come. Come build the Extraordinary with us. Apply today! Essential Duties & ResponsibilitiesUnder technical supervision, coordinate and administer routine contract (subcontract) work using standardized and prescribed methods.May be responsible for assisting in the preparation and submission of submittals on materials and equipment.May be responsible for assisting in preparation of bid packages and issuance of subcontracts, as needed.May be responsible for managing/adding new projects and/or services in Vista database.Manage/coordinate project documents such as change orders, project updates, certificates of insurance, subcontracts, etc.Create and maintain job files: contracts, job-related correspondence, certificates of insurance, bond requests, documents, spreadsheets, and databases as necessary.May be responsible for compiling and administering owner-controlled insurance program (OCIP) and contractor-controlled insurance program (CCIP).Assist Project Managers by updating owner-controlled insurance program (OCIP) and contractor-controlled insurance program (CCIP) requirements for subcontractors.May be responsible for preparing and processing monthly project billing to include submitting to customers, pulling aging report, and following up outstanding payments.May be responsible for assisting service department by preparing and submitting service contracts.May be responsible for supporting warehouse team with administration of tool tracking program.Manage/update contractors and business licenses.May be responsible for managing/tracking employee certifications and clearances such as OSHA, lead, asbestos, NDOC, etc.Obtain Contract Risk Insurance Specialist certification and maintain required CEs.May be responsible for training Contract Admin staff on how to read and interpret endorsements.Communicate endorsement accommodation requests to executive team.Ensure subcontractors are in compliance with invoice and insurance requirements.Promote the company safety culture and safety awareness throughout the company, projects, or office.Exercise initiative or, as directed, perform additional duties to meet the needs of the organization.QualificationsAbility to perform work accurately and completely, and in a timely mannerStrong communication skills, verbal and writtenAbility to understand and implement best practice standardsKnowledge of organizational structure and available resourcesAbility to quickly and effectively solve complex problemsAbility to deliver quality through attention to detailOrganizational skillsListening skillsAbility to adapt to change and stress in the work environment and manage competing demands while maintaining high performance levelsAbility to be proactive and resourcefulAbility to follow-up on inquiries in a timely mannerAbility to prioritize multiple projectsProficiency in MS Office and all other company utilized softwareAbility to build relationships with team members that transcend a projectAbility to build relationships and collaborate within a teamAbility to learn and use a variety of software, tools and systems necessary to meet business needsKnowledge of construction industry terminology and documentsAbility to supervise personnelAbility to provide performance management feedback and complete evaluationsEducationHigh School Diploma or General Education Degree (GED), or equivalent experienceExperience2+ years or more of related work experience preferredPhysical Demands and Working EnvironmentMust be able to lift up to 25 poundsNormal office environmentFrequent activity: sitting, viewing, and typing on computer screenOccasional activity: standing, walking, bending, reaching above shoulderCerris and its subsidiary companies are an Equal Opportunity Employer-EEO/AA/M/F/D/V/VEVRAA Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.