Project Manager

Company Description Millspaw Electronics is a full-service provider of customized electronics equipment focused on helping customers eliminate obsolescence in their systems. The company specializes in Instrumentation & Control, reverse engineering for obsolescence replacement, obsolescence management, and electronics repair. As a small business, Millspaw Electronics emphasizes on-time delivery and direct person-to-person support. Team members collaborate closely with customers to deliver reliable, tailored solutions across a range of electronic applications.

Job Summary

The Project Manager is responsible for planning, coordinating, and executing projects from initiation through completion while ensuring alignment with customer requirements, company objectives, budgets, and schedules. This role serves as the primary point of contact for project stakeholders and works closely with engineering, procurement, quality, sales/sourcing, and logistics teams to ensure successful project delivery. The Project Manager drives cross-functional collaboration, manages project risks, and monitors project performance to achieve business and customer satisfaction goals.

Key Responsibilities

• Lead and manage projects from initiation through final delivery and customer acceptance.
• Collaborate with the Sales department to support the incoming pipeline of work by reviewing upcoming opportunities, aligning on customer requirements, assessing resource and schedule impacts, and ensuring smooth transition of awarded projects into execution.
• Coordinate cross-functional activities among engineering, procurement, quality, sales/sourcing, and logistics.
• Serve as the primary point of contact for customers regarding project status, deliverables, schedules, and issue resolution.
• Monitor project progress, ensuring work remains on schedule and within budget while identifying risks and implementing mitigation plans to protect project objectives.
• Manage project documentation, including status reports, action items, and Return Material Authorizations (RMAs), completing all internal RMA documentation for Quality review and approval.
• Coordinate engineering design reviews, prototype builds, testing activities, and production readiness efforts.
• Collaborate with procurement and vendors to ensure material availability and timely delivery of project components.
• Provide complete and accurate project documentation to Accounts Receivable at project closeout to ensure timely and correct invoicing.
• Support contract review and ensure project deliverables comply with customer specifications and contractual requirements.
• Track key project performance indicators and recommend process improvements.
• Manage project scope and evaluate the impact of requested changes on schedules, costs, and resources.
• Support continuous improvement initiatives to enhance project management processes and organizational efficiency.

Education and Experience

• Bachelor's degree in Business Administration, Engineering, Project Management, Operations Management, or a related field (preferred).
• Minimum of 3–5 years of project management experience in a manufacturing, engineering, technology, or industrial environment.
• Experience managing technical, engineering, product development, or manufacturing projects (preferred).
• Experience working with customers, suppliers, and cross-functional teams.
• Project Management Professional (PMP) certification or equivalent certification (preferred).
• Experience with ERP, MRP, project management, or business management software (preferred).

Required Skills and Abilities

• Strong project planning, organization, and execution skills.
• Excellent leadership and team coordination abilities.
• Strong verbal, written, and presentation communication skills.
• Ability to present and communicate project updates, risks, and recommendations clearly and effectively to senior leadership.
• Ability to manage multiple projects and competing priorities simultaneously.
• Proficiency in project scheduling and project management methodologies.
• Strong analytical, problem-solving, and decision-making skills.
• Ability to interpret technical information, engineering documentation, and manufacturing processes.
• Experience using Microsoft Office Suite (Excel, Word, PowerPoint) and project management software (e.g., Microsoft Project).
• Strong customer service and relationship management skills.
• Ability to build effective working relationships across all levels of the organization.
• Strong attention to detail and commitment to delivering high-quality results.
• Ability to work independently while effectively collaborating with cross-functional teams.

Working Conditions and Physical Requirements

• Work is performed primarily in an office environment with regular interaction in manufacturing and engineering areas.
• Frequent use of computers and project management software.
• Occasional walking through production, laboratory, warehouse, and assembly areas.
• Ability to remain stationary for extended periods while performing administrative and project management tasks.
• Must be able to communicate effectively in meetings, presentations, and customer discussions.
• Occasional lifting of materials or project samples up to 25 pounds.
• Must be able to wear required personal protective equipment (PPE) when entering manufacturing areas.
• Occasional travel to customer sites, supplier locations, or company facilities may be required.
• May require flexibility in work hours to support project deadlines, customer meetings, or critical business needs