Productions and Retreat Program Coordinator

Job Description

Job Description

Description:

Who We Are  

SpringHill is a youth outreach and discipleship ministry that uses immersive experiences to impact lives and prepare the next generation of Christ-centered leaders. Our team is community focused, fun, and committed to cheering each other on in our work and personal faith. This is a full-time, salaried role reporting to the Guest Experience Manager, based at our Evart, Michigan camp location. 

  What You’ll Do  

The Productions & Retreat Program Coordinator supports the planning and execution of SpringHill retreats, summer camp programs, guest-group experiences, and live productions. This role combines hands-on event production with program coordination to ensure experiences are organized, engaging, technically prepared, and aligned with SpringHill’s mission. 

The Coordinator works closely with Guest Experience and Program staff to turn program plans into well-executed experiences and serves as a primary resource for audiovisual production, event logistics, and retreat program implementation. 

How You’ll Lead  

Productions and A/V 

• Coordinate audiovisual production for retreats, summer camp, guest groups, and organizational events. 
• Operate and support sound, lighting, video, projection, and presentation systems. 
• Prepare production spaces, coordinate rehearsals and event transitions, and troubleshoot technical issues. 
• Maintain production equipment, inventories, and operating procedures. 
• Support photography, videography, and other media needs for programmed events.

Retreat & Program Coordination 

• Support the Guest Experience Manager and Program team in planning and executing SpringHill-programmed retreats and events. 
• Coordinate schedules, activities, large-group experiences, speakers, worship leaders, and other program details. 
• Build and maintain event timelines, run-of-show documents, checklists, and staff assignments. 
• Ensure program spaces, supplies, equipment, and staffing are ready prior to each event. 
• Facilitate or lead games, activities, sessions, and transition needed. 
• Assist with summer camp program execution and development of new retreat program elements. 
• Gather feedback and help improve future programs and guest experiences. 

Guest & Team Support 

• Serve as a production and program resource for guest groups before and during events. 
• Communicate event needs and changes across Guest Experience, Program, Facilities, Food Service, and other teams. 
• Help recruit, train, schedule, and support seasonal productions staff and apprentices. 
• Provide clear expectations, coaching, and day-to-day direction to assigned seasonal team members. 
• Track production expenses and supplies within approved budgets. 
• Complete additional responsibilities as assigned by the Guest Experience Manager. 

Requirements:

  What We Are Looking For  

• Commitment to SpringHill’s mission, values, and faith-centered culture. 
• 2–4 years of experience in live production, programming, events, or a related field preferred. 
• Experience with sound, lighting, video, projection, and presentation systems. 
• Strong organizational, communication, and problem-solving skills. 
• Ability to manage multiple priorities in a fast-paced camp and retreat environment. 
• Experience leading seasonal staff or volunteers preferred. 
• Bachelor’s degree or equivalent relevant experience preferred. 

Physical Demands  

Physical demands include walking across a large camp property, climbing stairs and ladders, bending, reaching, working from elevated positions, sitting or standing for extended periods and operating audiovisual and computer equipment. The employee must frequently lift up to 35 pounds and occasionally lift or move up to 100 pounds with assistance.