Administrative Liaison

Hours: Full-Time – 35 Hours Work Location: 30-30 Thomson Avenue, LIC, NY 11101 Overview The Department of Design & Construction, Division of Infrastructure, is looking for an Administrative Liaison to join the Division's Office of Administrative Services. The successful candidate will serve as a liaison and/or back‑up liaison between multiple Divisions within the agency. Responsibilities Personal Expense Liaison: reviewing employees' monthly personal expense reimbursement requests for accuracy, submitting complete packages for approval, maintaining logs, updating employee files, and following up to ensure timely reimbursements. Payroll and Time Management Liaison: picking up and distributing paychecks, pay‑stubs, reimbursement checks as needed, and health insurance forms to in‑office and field staff. Back‑up Liaison (Purchasing, Technology and Innovation, and Fleet): coordinating payment for the initial and renewal of the ENVISION training, maintaining a log to track the use of the funds through a Purchase Order, ensuring payments are processed, and following up with employees through completion of the training; coordinating new and on‑board internal hires, creating Track‑It tickets for workstation assignments, working with T&I technicians for PC and phone setup, reviewing and submitting driver's vehicle requests, commuting renewals, and parking permit requests, reviewing and submitting requests for business cards, wireless devices, laptops/Surface Pros, and PPE, following up with Operations Facilities on workstation maintenance and employee relocations, and maintaining the Division's Management Services e‑Files. Other Responsibilities: processing external DDC consultants, completing or reviewing requests for new PIMS users or existing PIMS users requiring date extension, serving as MetroCard liaison for the Construction Management Unit, maintaining copiers and printers at 30‑30 Thomson Ave. (ordering supplies, coordinating maintenance), assisting with distribution of goods and materials, and providing back‑up support to the Deputy Commissioner’s Executive Assistant when required. Authorization to work in the United States Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees for visa applications, extensions, or status changes, including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application. Minimum Qualifications A baccalaureate degree from an accredited college and two years of experience in community work or community‑centered activities in an area related to the duties described above; or High school graduation or equivalent and six years of experience in community work or community‑centered activities in an area related to the duties as described above; or Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above. Preferred Skills Excellent organizational, verbal, and written communication skills. Excellent customer service and interpersonal skills. Proficiency in Microsoft Office. Experience working in a fast‑paced environment with the ability to multitask and work with staff at all levels in the agency. Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. #J-18808-Ljbffr Nyc-Department-of-Design-and-Construction