Senior Administrative Analyst

To perform advanced professional and technical administrative assistance in conducting comprehensive analyses and coordination of municipal policies, organization, and finance and services. This is the journey level of the Administrative Assistant III series. This class may be distinguished from the II level by the difficulty and complexity of work performed and by the direct supervision of lower level professional personnel. This class requires the frequent use of a high degree of independent judgment in making decisions. Direction is provided by higher-level departmental personnel. Exercises direct supervision over assigned personnel. EXAMPLES OF DUTIES Duties may include, but are not limited to, the following: Assist in the development of goals, objectives, policies, and procedures. Investigate, interpret, analyze, and prepare recommendations in relation to proposals for new programs, grants, and services. Analyze, interpret, and explain city policies and procedures; confer with members of the public to explain policies and programs. Investigate and prepare reports on specific requests and complaints pertaining to various governmental activities or legislation. Coordinate City-wide legislative activities and supervise other federal grants; develop and coordinate special projects such as assessment proceedings, EDA grant monitoring, sewer improvement project, and five year master plan. Conduct research, and analyze statistical and other data; make recommendations on administrative, operational problems, policies, and procedures. Assist in budget preparation and review; report on the budget status of various activities. Prepare agenda and minutes of weekly staff and Department Director meetings; attend meetings and perform administrative tasks. Coordinate inter-departmental or inter-agency activities of the City departments and divisions. Supervise, train, and evaluate assigned staff. Perform related duties as assigned. DESIRABLE QUALIFICATIONS Knowledge of Principles and practices of public administration and legislation. Principles and practices of organization and management. Advance research techniques, sources and availability of information, and methods of report presentation. Applicable federal, state and local laws, rules, and regulations pertaining to local government operations and legislation. Respond to citizen inquiries. Experience and Training Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience Three years of responsible experience comparable to that of an Administrative Assistant II in the City of Compton. Training Equivalent to a Bachelor’s degree from an accredited college or university with major course work in public administration or a closely related field. EXAMINATION The purpose of this examination is to establish an eligible list from which vacant position(s) may be filled. Only the most qualified candidates will be invited to participate in the examination and interview process. Phase one (1) is a written examination (weighted 50%) which will measure all or portions of the above knowledge, and skills. Phase two (2) is an oral examination (weighted 50%) that will be administered by an appraisal panel to evaluate professional qualifications, background and suitability. A passing score for each phase is 70%. Each candidate will be notified via e-mail of their status at each step of the recruitment. The City of Compton reserves the right to utilize alternative testing methods, if deemed necessary. Failure in one phase of the examination shall be grounds for declaring the applicant as failing in the entire examination, and as disqualified for subsequent parts of an examination. GENERAL INFORMATION TO EXAMINATION APPLICANTS The City of Compton does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or provisions of services. Applicants with disabilities who require special testing arrangements must give advanced notice to the Human Resources Department prior to the final filing date. ELIGIBLE LISTS Recruitment may be conducted on a (a) promotional basis, (b) open-competitive basis, or (c) promotional and open-competitive basis simultaneously. All candidates who attain an overall score of at least 70.00 (open-competitive) and at least 75.00 (promotional) will be placed in rank order on the relevant eligible list(s). PLEASE NOTE All permanent City employees that attain an overall score of at least 75.00 will be placed on both the promotional eligible list and the open-competitive eligible list. All City employees that attain a score of 70.00 on EACH PHASE of the examination but an overall score of less than 75.00 will be placed on the open-competitive eligible list only. Each eligible list shall remain in effect one (1) year from the date of its establishment unless it is extended, abolished or exhausted. Whenever possible, three (3) names are certified to fill any one vacant position. No candidate may be certified more than three (3) times for any one classified position. When certifying eligible lists to appointing powers, the promotional eligible list takes precedence over the open-competitive eligible list. A department manager's recommendation for employment is subject to the City Manager's approval. EXAMINATION APPEAL PROCEDURE A candidate may, within five (5) days after taking the written examination, file in writing with the City Manager an appeal against any part of the test, citing the item or items against which the appeal is directed, and the reason(s) for such appeal. The Personnel Board will consider appeals from the decisions and ratings of qualifications appraisals (interview) boards if such appeals meet the conditions described in the Personnel Rules and Regulations (Section 6.8). EXAMINATION RECORDS All examination papers, including the employment application, resume, and other attachments submitted by candidates are the property of the Personnel Board and are confidential records which may be open to inspection only for purposes and under conditions established by the Personnel Board. VETERAN’S PREFERENCE In all entrance examinations (open-competitive only) for positions in the Classified Service, veterans who served in the armed forces of the United States during time(s) of war, and who attain an overall passing score in the examination are allowed additional preferential credit in accordance with the Personnel Rules and Regulations. In order to claim veterans' credit, the applicant must submit proof of service and honorable discharge (showing specific dates of service) on a U.S. Military form (DD-214) at the time of application or not later than the final filing date for the examination. FRINGE BENEFITS The City's comprehensive fringe benefits program includes: retirement (Public Employees' Retirement System) medical dental life and vision insurances deferred compensation sick and vacation leaves after-hours education reimbursement ride share program uniform allowance other provisions #J-18808-Ljbffr