Administrator

Job Description

Job Description

Description:

Job Summary:

The Administrator is responsible for the overall management of the facility operation in accordance with all regulatory requirements, facility policies and resident requirements. The Administrator oversees the day to day functioning of the facility, which includes: staffing, scheduling, staff supervision, food service, wellness department, residents care and supervision, building maintenance and safety, and resident’s activities and programs. The Administrator reports directly to the Regional Manager.

Duties & Responsibilities:

• Operate facilities according to all applicable laws and regulations. 
• Ensure that all facility policies, procedures, and programs are followed.
• Oversee that all day to day documentation and recordkeeping are maintained, i.e. residents and staff files are kept in order and updated. 
• Supports Wellness Coordinators with staff supervision as necessary.
• Organizes in-service training for staff, both initial training for newly hired and ongoing training for existing staff. 
• May support the Wellness Director with coordinating third parties who provide services in the facility, i.e. home health providers and physicians.  
• Supports the Wellness department to ensure timely and accurate completion of their job duties.
• Tours the facilities to potential residents, their family members, or placement agency clients. 
• Assess potential residents for appropriate placement, level of care, and obtains required documents to arrange placement.
• Oversees all aspects of new resident’s admission. 
• Confirming provisions for resident’s physical and mental needs are met, including those services identified in written care plan. 
• Oversees all aspects of the Activities Department.
• Available to hear family members and resident’s concerns regarding facility operations, i.e. addressing concerns, providing reassurance and comfort to resident and family members. 
• Responds quickly and appropriately in emergency situations, ensuring company emergency protocols are followed.  
• Ensures that resident’s families and POA’s are well informed about resident’s status.
• Oversees food services, ensuring Title 22 regulations are enforced and followed.
• Oversees indoor and outdoor maintenance to ensure a safe environment.
• Responsible for the overall safety and wellbeing of all residents and staff members.
• Reports any potential hazards, injuries, or unusual incidents to the Regional Manager.
• Submits reports to State department, long term care Ombudsman, and the health department as necessary. 
• Oversees Electronic Health Record software, including entering resident information and creating charges on resident accounts.
• Reviews and approves team member timesheets on a daily basis.
• Assists in basic HR functions such as interviewing, hiring, and disciplinary conversations.
• Responsible for annual reviews for all care staff within their respective community.
• Responsible for ensuring the facility is ready for annual State inspections, and manages inspection within the community(ies) they are overseeing.
• The Administrator must be present at the facility for a minimum of 40 hours per week. 
• The Administrator is available after hours 24/7 by cell phone and/or email when assigned.
• Other duties as assigned for the operation of the company, or resident need and safety.

Required Experience, Education, & Skills:

• The Administrator must complete a 80 hour Initial Certification Training Program (ICTP) for the RCFE facility from the Administrator Certification Section. 
• Administrators must maintain their certification requirements per DSS guidelines.
• Requires two years of experience working in an RCFE.
• Strong leadership and organizational skills.
• Excellent communication and interpersonal abilities.
• In-depth knowledge of State and Federal regulations governing residential care facilities.
• Must be able to perform physical tasks related to resident care and facility management.
• To be able to stand for extended periods of time, bend, climb stairs, reach & grasp.
• Able to perform the essential functions of the job with or without reasonable accommodation

About Rose Care Group:

Rose Care Group is a leading provider of comprehensive, compassionate, and personalized residential care services for the elderly in San Luis Obispo, California. Our dedicated team works tirelessly to create a comfortable, safe, and nurturing environment for our residents, ensuring that they receive the highest level of care and support.