Purchase Order Coordinator

Job Description

Job Description

Purchase Order Coordinator

Location: Warren, Michigan

Work Arrangement: On-Site

Position Type: Contract Opportunity

Benefits: Medical, dental, and vision benefits begin on Day 1

Position Overview

• Reliance One, Inc. is hiring a Purchase Order Coordinator for one of our established automotive clients in Warren, Michigan.
• The Purchase Order Coordinator provides end-to-end operational support for Marketing procurement—from reviewing vendor estimates and creating purchase requisitions to managing purchase orders, resolving invoice issues, and processing non-PO payments.
• Working closely with Marketing, Finance, Purchasing, Procurement, Tax, centralized business services, and external vendors, this position helps ensure marketing spend is properly budgeted, coded, contractually aligned, tax-compliant, and processed accurately through SAP Ariba.
• This is an excellent opportunity for someone who enjoys process-driven work, financial data, cross-functional collaboration, continuous improvement, and supporting a large marketing organization.

Key Responsibilities

• Review estimates from advertising agencies, marketing vendors, and other business partners.
• Determine the appropriate budget, business unit, expense category, and accounting treatment for each request.
• Partner with Finance analysts and Marketing stakeholders to validate estimates, confirm budget availability, and resolve accounting questions.
• Prepare and process purchase requisitions through SAP Ariba.
• Ensure purchase requisitions are complete, accurate, and aligned with purchasing requirements before submission.
• Serve as a primary point of contact for Marketing stakeholders regarding PO requests, approvals, required corrections, status updates, and next steps.
• Provide guidance and troubleshooting support to Marketing team members who create or manage their own purchase orders.
• Resolve issues that could delay purchasing activities or vendor payments.
• Review vendor submissions for errors, duplicate requests, missing information, and other exceptions.
• Advise vendors regarding required corrections and coordinate resubmissions as needed.
• Research invoice issues and rejected transactions within applicable procurement and payment systems.
• Coordinate with Purchasing, Procurement, centralized business services, vendors, and internal stakeholders to resolve invoice exceptions.
• Communicate clear and timely updates regarding payment and resolution status.
• Process non-PO vendor payments through the appropriate payment systems.
• Route payment requests for approval and assign expenses to the correct budgets and accounting categories.
• Partner with Purchasing and Tax teams to ensure purchase orders include accurate contract numbers, account numbers, tax treatment, and related information.
• Ensure requisitions, purchase orders, invoices, and non-PO payments comply with purchasing policies, approval requirements, internal controls, tax requirements, and documentation standards.
• Identify opportunities to automate repetitive requisition, PO, invoice, and payment activities.
• Use approved AI tools and workflow technologies to streamline intake, validate submissions, identify duplicate or incomplete requests, summarize status information, and support issue resolution.
• Develop and maintain user guides, templates, FAQs, dashboards, and other self-service resources.
• Partner with Finance, Marketing, Purchasing, Procurement, Tax, and technology teams to develop and implement process improvements.
• Build and maintain effective working relationships with internal teams, advertising agencies, vendors, and other external partners.
• Maintain accurate documentation and timely communication regarding requisitions, purchase orders, invoices, payment status, and outstanding action items.

Qualifications

• Strong attention to detail and comfort working with budgets, accounting codes, and financial data.
• Proficiency with Microsoft Office and/or Google Workspace.
• Ability to learn SAP Ariba and related procurement and payment systems.
• Excellent written and verbal communication skills.
• Ability to explain PO and invoice status clearly to internal and external stakeholders.
• Strong organizational and time-management skills.
• Ability to track and manage multiple open purchase orders and invoices simultaneously.
• Ability to work independently while collaborating closely with Finance, Purchasing, Tax, Procurement, Marketing, and vendor partners.
• Bachelor’s degree in Business, Finance, Accounting, or a related field preferred.
• Equivalent professional experience will also be considered.

Preferred Experience

• Previous experience with purchase orders, invoicing, accounts payable, procurement, or vendor payments.
• Experience using SAP Ariba or a similar procurement system.
• Experience reviewing budgets, accounting codes, vendor estimates, or financial documentation.
• Experience supporting Marketing, Finance, Purchasing, Procurement, or Accounts Payable teams.
• Experience developing process improvements, templates, dashboards, or self-service resources.

What Success Looks Like

• Agency and vendor estimates are accurately coded and converted into purchase orders with minimal turnaround time.
• Purchase requisitions are complete and accurate when submitted.
• Invoice, purchase order, and vendor issues are resolved promptly through effective cross-functional collaboration.
• Marketing stakeholders have a reliable point of contact for purchase order and invoice questions.
• Non-PO vendor payments are processed accurately and routed for timely approval.
• Documentation, status updates, and outstanding action items remain organized and current.
• Process improvements increase accuracy, efficiency, visibility, and first-time-right submissions.

Apply today to be considered for this Purchase Order Coordinator opportunity in Warren, Michigan.

Equal Employment Opportunity Commission (EEOC) Statement

Reliance One, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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