Admin Billing Specialist

We’re looking for a detail driven & team oriented Project Coordinator who enjoys working with people and numbers. This is an in-office role where you’ll play a key part in keeping projects running smoothly by ensuring work is accurately tracked, organized, and billed to our clients. You’ll collaborate daily with field teams, supervisors, and accounting to review work logs, prepare invoices, and maintain accurate project records. If you enjoy solving problems, staying organized, and getting the details right, this role offers the opportunity to make a real impact while supporting field operations, delivering excellent service to our customers, and growing your skills in project coordination, financial tracking, and client communication. Connecting you to great benefits Weekly Paychecks Paid Time Off, Parental Leave, and Holidays 401(k) w/ Company Match Stock Purchase Plan Education Reimbursement Legal Insurance Discounts on gym memberships, pet insurance, and much more! What you’ll do Review daily production reports, timesheets, and work logs to verify accuracy before billing Enter and maintain project data, labor hours, and production units in spreadsheets and internal systems Prepare, submit, and track client invoices based on completed work and contract requirements Reconcile billing, hours, and work documentation; resolve discrepancies with field teams and supervisors Set up new projects and purchase orders in the billing system and maintain contract files Support payroll coding by confirming time entries are aligned with job tasks and cost codes Monitor project status, timelines, and documentation to ensure timely billing and closeout Create and organize project folders, records, lien waivers, permits, and closeout packages Communicate with field staff, accounting, vendors, and customers regarding project updates and billing inquiries Maintain accurate spreadsheets and tracking tools for production, job costs, and invoicing schedules Assist with accounts receivable follow-ups and help resolve outstanding invoice issues Prepare reports and provide administrative support to project managers and leadership Handle confidential information with professionalism and strong attention to detail What you’ll need High school diploma or equivalent required; associate or bachelor’s degree a plus Ability to pass pre-employment screening 2+ years of experience in project coordination, billing, accounting support, or administrative role (construction/telecom/utilities preferred) Strong Excel/Google Sheets ability (data entry, formulas, reporting) Comfortable working in-office daily and supporting field and accounting teams Excellent attention to detail and accuracy working with numbers and documentation Ability to read, understand, and process purchase orders, production reports, and time entry data Strong organization and time management skills with the ability to meet deadlines Clear and professional communication skills, both written and verbal Ability to identify and resolve billing discrepancies and data issues Experience using project management or billing software preferred Reliable, dependable, and able to handle confidential information Our company is an equal-opportunity employer — we are committed to providing a work environment where everyone can thrive, grow, and feel connected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. #J-18808-Ljbffr