Vice President of Event Production & Business Operations

About Overwatch Mission Critical

Overwatch is a service-disabled Veteran-owned small business (SDVOB) certified through the National Veterans Business Development Council (NVBDC), offering construction professional services, talent acquisition, and general contractor support for the mission-critical infrastructure industry. Our mission is the construction and management of state-of-the-art data centers with the precision and reliability this industry demands. From high-end engineers to seasoned professionals, we deploy the people you need to get your data center off the ground. At Overwatch, it's more than a job. Its purpose.

Role purpose

The VP will build and run the operating engine behind DCAC so the President can focus on industry vision, strategic relationships, major partnerships, and other high value work.

This role combines the creative judgment of a live event producer with the business discipline to build systems, manage budgets, set accountability, and develop a team that can scale. The VP turns ideas into clear plans, aligns staff and vendors, protects the DCAC brand and economics, and delivers events without requiring the President to manage every detail.

Why the role is needed

DCAC has grown beyond a single event. The platform includes the U.S. and European conferences, On Tour events, executive gatherings, partner activations, veteran programming, and future formats. The VP will help DCAC grow while preserving its distinct community and experience, replacing last minute heroics with planning and repeatable execution.

What the VP owns

• Event portfolio and production: Lead planning and delivery of DCAC USA, DCAC Europe, On Tour, VIP programs, dinners, golf, partner activations, and special experiences from concept through closeout.
• Business operations: Establish the annual operating calendar, planning cadence, decision structure, documentation, approval gates, and cross-functional workflows.
• Budgets and commercial discipline: Build event budgets and forecasts; manage cash flow, procurement, bids, change controls, and reconciliations; protect margins while investing where it improves the guest or sponsor experience.
• Team leadership: Lead and develop operations and production staff. Clarify ownership, set expectations, balance workloads, and identify capability gaps across employees, contractors, agencies, and local partners.
• Vendors and venues: Lead sourcing, negotiation, contracting, scopes of work, schedules, venue relationships, and supplier performance across production, security, transportation, registration, catering, talent, and staffing.
• Program integration: Turn content vision into a workable run of show and coordinate speakers, sponsors, creative, marketing, registration, hospitality, and production across the attendee journey.
• Risk and readiness: Own production readiness, safety planning, insurance and compliance coordination, contingency plans, escalation paths, and go/no-go criteria. Raise risks early with recommendations.
• Executive leverage: Resolve routine operating matters independently. Bring the President decisions with context, options, financial impact, a recommendation, and a deadline.
• Post-event improvement: Lead after-action reviews, financial closeout, partner and attendee feedback, vendor scorecards, and follow-through on lessons learned.

Expected outcomes

• The President is no longer the default owner of production details, vendor issues, schedule changes, or internal follow-up.
• Each event has one integrated plan for budget, scope, owners, dependencies, deadlines, risks, communications, and contingencies.
• The team understands who decides, who executes, and when to elevate.
• Budgets and commitments are visible early, changes are controlled, and reconciliation happens promptly.
• DCAC feels personal and unconventional to sponsors, speakers, venues, vendors, and guests while remaining organized.
• New events, markets, and formats can use a repeatable operating model.
• The event team becomes calmer, more accountable, and less reliant on late pushes.

Decision authority

Within delegated authority, the VP can:

• Approve production decisions and vendor selections within the approved event budget and spending thresholds.
• Hold teams and partners accountable to scope, deadlines, quality, and communication standards.
• Recommend stopping, changing, or reducing work when timing, economics, safety, or quality is at risk.
• Set the production calendar, meeting rhythm, documentation standards, and readiness gates.
• Escalate brand-defining decisions, major financial variances, strategic relationships, reputational risks, and commitments reserved for the President.

Candidate profile

The ideal candidate is a senior producer and operator who can move comfortably between creative briefings, budget reviews, venue walks, vendor negotiations, and executive meetings. They bring calm under pressure and add structure without making DCAC feel generic or overly corporate.

Experience and capabilities

• 10+ years in live events, experiential production, brand activations, conferences, entertainment, agency production, or a related field, including meaningful leadership experience.
• Experience owning complex, high visibility, multi-vendor productions and multimillion-dollar or similarly complex budgets.
• Strong command of budgeting, bidding, scopes of work, contracts, scheduling, staffing, production documents, and financial reconciliation.
• Demonstrated ability to build operating systems and lead cross-functional teams through ambiguity, compressed timelines, and changing priorities.
• Executive-level communication and judgment, including the ability to challenge ideas constructively.
• Strong creative and experiential instincts; this is not a conventional conference operations role.
• Multi-city or international experience strongly preferred.
• Familiarity with registration platforms, CRM and sponsorship workflows, project management systems, and financial tools is helpful.

Personal qualities

Calm, direct, resourceful, accountable, and emotionally intelligent. Commercially sharp, while protective of the attendee, partner, and team experience. Able to move between big-picture thinking and precise execution, communicate bad news early, and thrive in an entrepreneurial environment.

Performance measures

• Financial : Budget variance, gross margin by event, forecast accuracy, change order control, reconciliation time.
• Delivery : Milestone completion, readiness at 90/60/30/14/7 days, issue closure, on-time openings, production incidents.
• Experience : Sponsor fulfillment, attendee and VIP feedback, speaker readiness, partner retention, quality of key guest journeys.
• Scale : Use of standard workflows, repeatable vendor network, time required from the President, unresolved executive escalations.
• Team : Clear ownership, retention and development, workload balance, after-action completion, reduction in preventable last-minute work

Benefits

Overwatch Construction offers a competitive salary and benefits package, including health insurance, dental insurance, vision insurance, life insurance, 401(k) retirement plan, paid time off, and relocation assistance available.

Equal Opportunity Statement

OVERWATCH is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. OVERWATCH considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.