Operations Support Coordinator

ON-SITE, NO REMOTE OR HYBRID OPTIONS

Our client is a leading provider of title insurance, escrow, and real estate closing services for residential and commercial transactions nationwide.

Salary:
$55-70k base salary (flexible/based on experience) + full comprehensive benefits

Job Summary:
We are seeking a highly organized and proactive Operations Coordinator to support a busy, deadline-driven team. This role plays a vital part in maintaining workflow efficiency, coordinating communication, managing scheduling, and ensuring critical tasks are completed accurately and on time.

The ideal candidate thrives in a fast-paced environment, demonstrates exceptional attention to detail, and can effectively manage multiple priorities while maintaining a high level of professionalism.

Job Responsibilities:

• Manage high-volume phone, email, and internal communications.
• Coordinate meetings, appointments, project timelines, and other time-sensitive activities.
• Serve as a primary point of contact for clients, partners, vendors, and internal stakeholders.
• Maintain accurate records, databases, and documentation.
• Monitor workflow progress and assist in keeping projects and deliverables on schedule.
• Prepare, revise, and distribute documents and correspondence.
• Track outstanding items and proactively follow up to ensure timely completion.
• Identify process inefficiencies and recommend solutions to improve operational effectiveness.

Qualifications:

• 2+ years of experience in an administrative, operations, project coordination, or customer support role.
• Experience in the real estate, title, or related industry preferred
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Close attention to detail and commitment to accuracy.
• Proficiency with Microsoft Office Suite and standard business software.
• Ability to prioritize tasks and adapt to changing business needs.
• Experience working in a deadline-driven environment preferred.