Assistant Director of Development, Benefactorand Alumni Relations, Dell Medical School

Overview Job Posting Title: Assistant Director of Development, Donor and Alumni Relations, Dell Medical School Hiring Department: Dell Medical School Position Open To: All Applicants Weekly Scheduled Hours: 40 FLSA Status: Exempt Earliest Start Date: Feb 16, 2026 Position Duration: Expected to Continue Location: AUSTIN, TX Job Details Dell Medical School is seeking an Assistant Director for Development, Donor and Alumni Relations. The Assistant Director for Development, Donor and Alumni Relations supports strategic fundraising and engagement efforts by leading donor stewardship, alumni relations, volunteer engagement, and impact reporting initiatives. Reporting to the Director of Development, External Relations, this role collaborates with gift officers, communications, events, and faculty partners to create meaningful donor experiences and alumni engagement strategies. The position plays a key role in sustaining philanthropic support and advancing institutional priorities through donor-centric programming and stewardship. Responsibilities Donor Stewardship & Engagement Strategy Design and implement personalized, high-impact stewardship experiences for current and prospective donors in collaboration with gift officers, events staff, and senior leadership. Develop and manage individualized stewardship and engagement plans for major and principal gift donors in partnership with the Director of Development, External Relations and senior leaders. Oversee the creation and delivery of impact reports, annual endowment letters, and other donor communications that demonstrate philanthropic impact. Lead the gift acknowledgment process, including drafting customized thank-you letters, managing video acknowledgments, and coordinating milestone-based donor touchpoints such as holidays and birthdays. Support the development of donor-facing materials for UT Medical Center campaign and cultivation initiatives. Data & Financial Stewardship Operations Manage and maintain accurate donor data in collaboration with advancement services and prospect management teams to ensure integrity across stewardship and reporting functions. Ensure compliance with gift agreements and donor intent by coordinating with finance, endowment compliance and departmental stakeholders to monitor fund utilization, communicate gift criteria, and support timely and accurate reporting. Track and analyze stewardship activities and donor engagement metrics to inform strategy and improve outcomes. Oversee the inventory and tracking of nameable assets and donor recognition signage, ensuring accurate documentation and timely implementation. Internal Collaboration & Project Management Serve as a liaison across development, finance, student affairs, and academic departments to ensure alignment and execution of stewardship and engagement strategies. Partner with institutional stakeholders to support scholarship processes, including donor-student connections and impact reporting. Assist in the production and distribution of stewardship gifts and branded materials. Contribute to cross-functional planning and execution of donor recognition and engagement events. Strategic Communications & List Management Develop and maintain donor communication lists, activity codes, and tracking systems in collaboration with research and communications teams. Support the creation of donor-facing content, including impact stories, stewardship collateral, and campaign updates. Ensure timely and accurate delivery of communications through multiple channels, including print, digital, and in-person engagement. Alumni Relations & Student Engagement Support the alumni relations program in collaboration with annual giving, events, and student affairs teams to foster lifelong engagement. Partner with the Office of Student Affairs and Dell Med students to cultivate philanthropy, including the planning and execution of student giving campaigns. Coordinate alumni and student engagement initiatives that strengthen institutional affinity and build the donor pipeline. Other Job Duties may apply as assigned Marginal or Periodic Functions: Attends professional development conferences and training sessions Represents the organization at community and industry events Participates in cross-functional committees and task forces Assists with emergency fundraising or crisis response campaigns Supports special projects as assigned by leadership Adheres to internal controls and reporting structure. Performs related duties as required. Knowledge/Skills/Abilities Operational Excellence (Rating: 10) Designs and implements systems to support high-quality stewardship experiences at scale. Oversees gift acknowledgments, impact reporting, and donor communications with precision and consistency. Ensures timely execution of stewardship touchpoints and campaign deliverables. Maintains high standards for accuracy, timeliness, and donor-centricity. Data Stewardship & Donor Intent Alignment (Rating: 9) Maintains accurate donor records and reporting data in collaboration with institutional partners. Ensures adherence to gift agreements and alignment with donor intent. Monitors fund utilization and supports endowment reporting in partnership with finance and academic units. Cross-Functional Collaboration (Rating: 9) Serves as a liaison across development, finance, student affairs, and academic departments. Aligns internal stakeholders around shared stewardship goals and timelines. Supports scholarship processes and donor-student engagement initiatives. Coordinates the production of branded materials and stewardship gifts. Strategic Communication Support (Rating: 8) Supports the creation and delivery of donor-facing content, including impact stories, stewardship collateral, and campaign updates. Translates complex data and institutional priorities into compelling narratives that highlight donor impact. Collaborates with internal partners to ensure storytelling is authentic, mission-aligned, and tailored to donor interests. Customer Focus (Rating: 8) Supports gift officers and leadership in delivering personalized donor experiences. Anticipates internal partner needs and provides timely, high-quality support. Upholds gratitude and service in all stewardship activities. Ensures that internal processes reflect a commitment to donor satisfaction. Project Management (Rating: 7) Manages multiple concurrent projects with attention to detail and strategic alignment. Oversees timelines, deliverables, and stakeholder communications for donor recognition and engagement events. Tracks inventory and implementation of nameable assets and signage. Anticipates roadblocks and adjusts plans to ensure successful execution. Qualifications Required: Bachelor's degree in Communications, Public Relations, Nonprofit Management, Business, or related field Minimum of 3 years in donor relations, alumni engagement, volunteer coordination, or fundraising Relevant education or experience may be substituted as appropriate Preferred: Master's degree in Communications, Education, Nonprofit Management, or related field Minimum of 5 years in donor relations, alumni engagement, annual giving, fundraising, project management and/or data analytics Certified Fund Raising Executive (CFRE) Certificate in Nonprofit Management Project Management Professional (PMP) Salary Salary Range: $62,094 + depending on qualifications Working Conditions Standard office equipment Repetitive use of a keyboard May be exposed to occupational hazards as described Required Materials Resume/CV 3 work references with their contact information; at least one reference from a supervisor Letter of interest Important Details for applicants who are NOT current university employees or contingent workers and for current university employees are provided in the original posting. Please ensure all required materials are uploaded before submitting your application. Compliance & Eligibility Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. Retirement Plan Eligibility: The retirement plan is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. Equal Opportunity Employer: The University of Texas at Austin is an equal opportunity/affirmative action employer and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency: UT Austin will not discriminate against employees or applicants for discussing pay. See full policy in the posting. Employment Eligibility Verification (I-9): If hired, you will be required to complete the federal I-9 form and present documents proving identity and work authorization by the deadline. E-Verify: UT Austin uses E-Verify. For more information, see the E-Verify posters and Right to Work posters linked in the original posting. ---- #J-18808-Ljbffr Phase2 Technology