Future Opening: AR-AP Peoplesoft (SIS)Tempe AZ Local Only/Hybrid)

Maricopa Contact Center - Fiscal Specialist 131180 (Local Only/Hybrid)

Contract: 5+ Months

$24/ hr on W2 (All Inclusive) or $26/hr on 1099

2411 W. 14th St., Tempe, AZ 85281-6942

The resource MUST be able to clear a 7-year Package A background and sign a non-disclosure agreement.

Local Only Candidates

The standard work schedule will be Monday - Friday 8:00am - 5:00pm during the Academic Year. 7:00am - 6:00pm, Monday-Thursday during the Summer Months. This position offers remote work allowing employees a combination of onsite and work from home options.

Position Description

Maricopa Community Colleges is seeking a detail-oriented Fiscal Specialist to join us at the District Office! The Fiscal Specialist provides a crucial role in managing Third-Party Billing for five of our campuses. Using PeopleSoft Student Information Systems and sponsor portals, this opportunity handles invoicing, payments, and account receivables. The successful candidate will also assist in processing refunds and maintaining up-to-date aging records. This opportunity is the go-to person for answering sponsor and campus inquiries, ensuring smooth communication. As a bonus, the Fiscal Specialist will help with A/R reconciliations and approve travel requests through PeopleSoft-FMS.

Essential Functions

65% Generates and distributes third-party invoices in PeopleSoft-SIS and sponsor portals; prepares third-party payments received by lock-box, EFT, mail and in-person; collection of past due invoices; completes A/R reconciliations; monitors student and organizational accounts for accuracy; answers questions from sponsors, campuses, or District Office regarding third-party processes or transactions either by email, phone or in-person.

30% Reviews and approves District Office expense reports, travel authorizations and Cash Advances in PeopleSoft-FMS in compliance with Fiscal procedures and guidelines.

5% Provides DO Cashiering support by performing cash counts and other cashiering duties as assigned. Assist with payroll check printing process.

This position prepares, generates, and distributes Third-Party Billing invoices for five campuses using PeopleSoft Student Information Systems and sponsor portals. Prepares third-party payments received by lock box, EFT, Mail and in-person then submits to DO Cashier for posting. Maintains third party accounts receivables to ensure aging is up to date. Research and prepare third-party refunds. Monitor and collect accounts receivable by contacting sponsors via email, mail and telephone. Research and answers questions from sponsors, campuses and District for third party billing. Completes two monthly A/R reconciliations to resolve variances. Reviews and approves travel for District Office through PeopleSoft-FMS. Serves as backup for other departmental duties as assigned.

Minimum Qualifications

Associate's Degree from a regionally accredited institution and one year of financial support experience in areas related to assignment such as accounts payable, receivable or payroll. OR High School Diploma or GED and three (3) years of financial support experience in areas related to assignment such as accounts payable, receivable or payroll. Compensation: $24.00 per hour