Clerk - Elementary

Clerk Elementary (8 Hour)

Facilitate the efficient operation of the school office and provide clerical services to the principal. Maintain accurate attendance records for the campus. Under direct supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades.

Qualifications:

• High school diploma or GED
• Proficient skills in keyboarding, word processing, and file maintenance
• Effective organizational, communication and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets and databases
• Ability to speak/read Spanish (Preferred)
• Ability to meet established deadlines
• Three years of successful secretarial or clerical experience preferably in a related field

Major Responsibilities and Duties:

Reception and Phones

• Perform the routine work activities in the school office
• Receive and direct incoming calls, take reliable messages, and route to appropriate staff
• Greet and direct campus visitors
• Assist parents in checking students in and out of school
• Maintain visitor log and issue visitor passes
• Prepare correspondence, forms, reports, etc. for the assigned administrator
• Make appointments and maintain office calendar
• Receive, sort, and distribute mail and other documents to staff members

Records and Reports

• Collect and enter attendance and PEIMS data into established database and verify accuracy according to established procedures
• Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports
• Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases
• Assist parents, students, and faculty with questions regarding student attendance
• Perform routine bookkeeping tasks, including simple arithmetic operations
• Administer first aide and medication to students in compliance with procedures established by Board Policy and administrative procedures
• Assist the school nurse with health records and other health related activities as recommended by the principal

Other

• Maintain/distribute books from bookroom for students/teachers
• Participate in in-service training programs
• Order and maintain supplies
• Maintain confidentiality of information
• Provide excellent customer service to all students, staff, parents, and community members
• Keep informed and comply with all state and district policies and regulations concerning primary job functions

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors: Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, kneeling and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds), occasional heavy lifting, over 45 pounds Environment: May work prolonged or irregular hours Mental Demands : Work with frequent interruptions; maintain emotional control under stress; Subject to frequent deadlines Other: Follow district safety protocols and emergency procedures; Other duties as assigned